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April 21, 2025 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

April 21, 2025                                                                                                                       5:00 P.M.

Mayor Jason Showalter called the meeting to order with Vice-Mayor J. J. Howard, Commissioner Ann Myers, Commissioner Sarah Artzer and Commissioner Brook Redlin responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Jason Erhart – Chief of Police, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Zach Hildebrand – Code Enforcement/Building Official, Jake Kling – City Attorney, Shauna Johnson – Deputy City Clerk and Kent Brown – City Manager.

Mayor Showalter led Pledge of Allegiance

PUBLIC COMMENT

  1. Zack Valentine, Vape Time – Zack stated, I would like to speak to the commission on the Adult Entertainment Proposal.  The license and Fee structure written into proposed ordinance states a $250 application fee and $2,000 annual license fee.  I would like to know if there is going to be a variance procedure, and will Walmart fall under the same guidelines.  Inventory sheet was given to commission showing items currently available at local Walmart, which would also be sold at Vape Time.  Mayor Showalter asked, if there were any other issues he had with the ordinance?  Zach stated, licenses and fees were mostly the issue. 
  2. Goodland Arts Council: Information on Arts Center and Upcoming Meeting – Chynna Mangus notified the commission there would be an Arts Center Meeting to discuss the future of the Arts Center, Wednesday April 30th at 6:00 pm.

PROCLAMATIONS

  1. Arbor Day Proclamation – Mayor Showalter proclaimed April 25th as Arbor Day in the City of Goodland.  Director of Parks Danny Krayca stated Arbor Day celebration is 1:30 Friday at the Van Gogh.

CONSENT AGENDA

  1. 04/07/25 Commission Meeting Minutes
  2. Appropriation Ordinances: 2025-08, 2025-08A and 2025-P08

ON A MOTION by Commissioner Myers to approve Consent Agenda seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0.

ORDINANCES AND RESOLUTIONS

  1. Ordinance 1796: An Ordinance Adopting and Amending Sections 19-202, 19-501 and 19-502 of the City of Goodland Municipal Code to Adopt an Amended definition, use table and use Standard for Adult Entertainment – Kent stated, the planning commission has been working on this ordinance for the last couple of months.  This is the first of two ordinances and handles the zoning changes which include the use table and the use standard.  There has been a public hearing and the planning commission is recommending this to the City Commission for approval. This new ordinance would cleanup some of the contradictions in current code, with a large part of the changes in definitions.  Planning Commission revised definitions in section 19-202 to include all types of adult establishments.  In section 2, amending 19-501, the Planning Commission recommended establishments as a conditional use in C-1 zoning districts.   Section 3, amending 19-502 outlines requirements and restrictions of establishments in C-1 zoning district.  Commissioner Artzer asked, do the changes in definitions change Walmart to an Adult Entertainment store.  Kent stated, if Walmart wanted to sell this merchandise, yes.  Jake stated, I would like the commission to keep in mind this may also affect other stores selling any of the items, including contraceptives.  I feel this ordinance is impractical as written.  Commissioner Artzer asked, why did the planning commission move away from the thirty percent requirement?  Zach stated, one reason was because it would require me to count every item sold and floorspace.  Commission agrees this ordinance may need additional work to better obtain the intention.  Commissioner Redlin asked, did the planning commission reach out to other cities for information?  Kent stated, the planning commission was given examples from around twelve cities along with help from Barb with Community Matters, our planning consultant. As a reminder the commission’s options pertaining to recommendation are: (1) Adopt such recommendation by ordinance; (2) Override the Planning Commission’s recommendation by a ⅔ vote of the membership of the City Commission; or (3) return such recommendation to the Planning Commission with a statement specifying the basis for the City Commission’s failure to approve or disapprove. Mayor Showalter stated, I understand the commission would like to send the ordinance back to the planning commission with some direction.  Commissioner Myers stated, the 1,000 feet is an issue because of the unknown area, this could include many establishments.  Commissioner Redlin stated, can we add a few more definitions to help separate some items.  Mayor Showalter stated, I would like the license fee be reconsidered, as it is out of line.  ON A MOTION by Mayor Showalter to table and return ordinance back to Planning Commission for reconsideration with suggested recommendations by commission seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0.
  2. Ordinance 1797: An Ordinance Pertaining to the Licensing of Adult Entertainment Establishments Within the Corporate Limits of the City of Goodland, Kansas, and Amending Chapter 8 of the Goodland City Code  – ON A MOTION by Mayor Showalter to table and return ordinance back to Planning Commission for reconsideration with suggested recommendations by commission seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0.

FORMAL ACTIONS

  1. Bid Award: Drainage Expansion Industrial Park Project – Andrew stated, in order to expend all grant funds, an additional amount of dirt work to expand the drainage basin in the southwest corner of the Industrial Park was sent out for bid.  The following bids were received: Eberle Construction, Inc. for $45,635; Miller Construction for $45,078.75; and Sporer Land Development for $43,000.  Andrew stated, the City has $50,745.05 remaining grant funds, plus 25% local match to utilize grant funding.  Sporer’s bid was a little low to expend all monies so we will work with them to do additional dirt work.     ON A MOTION by Mayor Showalter to award the bid to expand the drainage basin in the Industrial Park to Sporer Land Development in the amount of $43,000 seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0. 
  2. Street Chip Seal Project for 2025 – Kenton stated, we received pricing this year from oil suppliers, Ergon Oil and Black Rock, formerly Cobitco.  Black Rock will not sell us a fog seal without the purchase of chip oil also.  The city got prices from both, only difference is we have to pay B&H Paving to apply the fog oil from Ergon.  Price of Black Rock oil is with the application.  Bid using Ergon chip and fog oil with B & H Paving applying fog seal is $121,059.50 and Black Rock for entire project $345,000.  I recommend awarding bid for oil to Ergon.  ON A MOTION by Commissioner Redlin to award the street chip seal project bid to Ergon with B & H applying fog seal in the amount of $121,059.50.  seconded by Commissioner Artzer.  MOTION carried on a VOTE of 5-0.
  3. Police Vehicles: Purchase and Lease Purchase Request – Jason stated, we need to transfer the three 2016 units out of our fleet due to high milage and maintenance costs.  We solicited bids for the units then J & R Audio will outfit the vehicles.  Bids are as follows:  Bob Allen Ford (With ballistic door panel) $54,773.00; Ken Garff Ford (With ballistic door panel) $51,383.00; Phil Long Ford (With ballistic door panel) $54,210.00; and Dan Brenner Ford (With ballistic door panel, extremely important safety feature) $50,330.00.  J & R Audio will outfit the cars for $14,205.  With the amount of safety features added, the city cannot outfit the cars for that price.  Staff recommends the purchase of one unit with money set aside in MERF and the police budget, then purchase two remaining units utilizing a lease purchase through Western State Bank.  ON A MOTION by Mayor Showalter to purchase three units from Dan Brenner Ford, utilizing J & R Audio to outfit vehicles.  One unit purchased with money set aside in budget and MERF, then two remaining units purchased with a lease purchase through Western State Bank seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0.

DISCUSSION

  1. Bill Biermann, USD 353: Request Ballot Question to Extend Sales Tax to 2036  – Discussion was removed from the agenda and will be discussed at a later date.
  2. Power Supply Contract – Kent stated, contract documents were received from KMEA and reviewed by staff.  Sunflower Electric contract was received late Friday along with a response from Sunflower concerning items discussed at the last meeting.  Staff has not had time to look over the Sunflower contract therefore have no further recommendations for commission at this time. Commissioner Artzer asked, would it help talking with other commissions that have handled an electric contract.  Mayor Showalter asked, is there anything in either contract to prevent anything similar to the February 2022 event.  Kent and Dustin both agree that each entity is trying to address it, but there can never be a hundred percent guarantee.  Commissioner Redlin stated, I am irritated that Sunflower knows they have been overcharging the city and could have corrected it.  Mayor Showalter stated, it was also on the City to make sure to sign a contract that was more beneficial.
  3. Financial System software Change – Kent stated, our current financial software which handles general ledger, utility billing, accounts payable, payroll and municipal court was purchased in 1994.  They have been trying to move all customers using the software to the cloud for couple years without success and costs continue to increase.  Many customers who were transferred have experienced multiple problems.  Staff is reviewing options to move to another company; however, implementation is 14-18 months out.  One system, Edmunds GovTech is very customizable, the cost to implement is $36,155 with annual subscription fees of $37,250 and hosting fees of $2,500. Shauna stated, there is an additional cost, but there are additional features the city does not currently have.  

Mayor Showalter asked, does the software include court?  Shauna stated, whether the city goes to another software company or upgrades with GWorks, court will not be a part of it.  Mayor Showalter asked, how will it affect customers if the city went to a different software company?  Shauna stated, it would require customers to redo online logins, but we are willing to assist them. 

REPORTS

  1. City Manager – 1.  Manager memo is in the packet.  2. Jason stated, we had a request to modify the golf cart ordinance. To date, not one golf cart has passed the inspection and registration.  The request was to take away the seatbelt and part of windshield in the ordinance.  I am against taking out the seatbelt, but do not mind changing the wind shield.  Vice-Mayor Howard agreed the seatbelt is needed.  The commission agreed there is no need to change the ordinance.  3.  The 2026 budget calendar is in packet.  4.  As a reminder spring cleanup is May 1 and 2.  5.  Also, a reminder the city is hosting a League City Forum June 4. 5.  Zach gave an update on 1004 Kansas; bids were put out but owner has asked to be allowed sixty days to demolish home down themselves.

Vice-Mayor Howard – 1.  No Report

Commissioner Artzer – 1. No Report

Commissioner Myers – 1.  No Report

Commissioner Redlin – 1.  No Report 

ADJOURNMENT WAS HAD ON A MOTION BY Commissioner Myers seconded by Commissioner Redlin.  Motion carried by unanimous VOTE; meeting adjourned at 6:25 p.m.  Next meeting is scheduled for May 5, 2025.

_____________________________

ATTEST:                                                                               Jason Showalter, Mayor

_______________________

Shauna Johnson, Deputy City Clerk

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