May 2, 2022 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

May 2, 2022                                                                                                                           5:00 P.M.

Mayor Aaron Thompson called the meeting to order with Vice-Mayor J. J. Howard, Commissioner Jason Showalter, Commissioner Ann Myers and Commissioner Brook Redlin responding to roll call. 

Also present were Frank Hayes – Chief of Police, LeAnn Taylor – Municipal Court Judge/Clerk, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Jeff Dinkel – Code Enforcement/Building Official, Jake Kling – City Attorney, Mary Volk – City Clerk and Kent Brown – City Manager.

Mayor Thompson led Pledge of Allegiance

PUBLIC COMMENT

CONSENT AGENDA

1. 04/18/22 Commission Meeting Minutes
2. Appropriation Ordinances: 2021-09, 2021-09A, and 2021-P09

ON A MOTION by Commissioner Showalter to approve Consent Agenda seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0. 

FORMAL ACTIONS

1. Ordinance 1747: Mobile Food Vendor – Mayor Thompson stated, this cleans up a couple final items addressed last meeting.  It appears ordinance covers everything.  ON A MOTION by Commissioner Showalter to approve Ordinance 1747: Mobile Food Vendor seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0. 
2. Resolution 1586: Establishing a Purchasing Policy – Kent stated, this is an administrative policy Interim City Manager Cherise Tieben presented last summer.  The Commission wanted something more formal for guidelines on purchasing.  We could vary from policy with unusual items that do not meet set amount, an item that is purchased regularly and included in the budget or something that has to be taken care of from vendors already setup to match materials and equipment, like in the utility departments.  This sets limits for department heads and City Manager on what comes to Commission and how approach getting bids.  If you feel need different limits that is no problem.  This is just a guideline on how to proceed.  We would like to error and obtain more bids if less than amount set out.  Commissioner Showalter asked, have department heads reviewed this?  Kent stated, yes for several weeks and they did not have many comments, they just want limits.  Mayor Thompson stated, I have asked for this since I became commissioner.  I do not feel this is much different than what happens now.  I question local preference information.  In the past, the Commission has set out a percent for local preference.  This policy states we can prefer local business.  Kent stated, I understand there was issue that involved KDOT money.  Andrew stated, yes it involved the 17^th Street Project with Sporer who was low bid.  They are headquartered in Oakley but own land in city limits and were awarded the contract for street project.  Kent stated, when you deal with Federal or State monies they require award to low bid.  There are some circumstances local preference will apply, but also some where there are no local bidders.  Commissioner Showalter asked, what has been past policy?  Mary stated, they used 10% guideline, but 10% of $40,000 is a lot different than 10% of $800,000.  Commissioner Showalter stated, my preference is to leave policy as it is written.  If we have a problem we will address it later.  Kent stated, on bid information, we can indicate local preference within a specific amount.  Mayor Thompson stated, I like it that way because it depends on size of project.  I feel this is well written and covers everything.  ON A MOTION by Mayor Thompson to approve Resolution 1586: Establishing a Purchasing Policy seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 5-0.
3. Planning Commission Application: Dennis Snethen – Kent stated, we have a third applicant for the Planning Commission.  If approved, this will allow them to have a meeting.  We have a variance request to be addressed so we need to schedule a meeting.  In addition, KOA has some additions that need to be reviewed.  Mayor Thompson stated, the application looks good; the board has been vacant too long.  ON A MOTION by Commissioner Showalter to approve the appointment of Dennis Snethen to the Planning Commission seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0. 

REPORTS

1. City Manager – 1.  Cleanup went well last week.  Kenton stated, one group was able to double check the town, the other was not able completely get through town to double check.  Volume was much more than last year.  Landfill has not provided final numbers yet but we mostly picked up tree limbs.  Kent stated, the City received the deed for property at 326 Sherman that was abandoned.  Crews picked up all loose property inside and out at this address and took down the fence.  We are working to get gas meter removed and sent out requests for demolition to two contractors for home demolition.  It is a small house and should not be costly.  Mayor Thompson stated, that property looks much better.  2. The Building Inspector has been contacted about other properties that are a concern which he is working through.  We do not have funds for all the properties.  3.  Animal pound contract with City and County was signed in 2010 with no changes.  Probably should be topic at next joint meeting.  4. 17^th Street and runway projects are proceeding.  Andrew Brunner stated, we opened pavement and received rain.  The crusher showed up to take concrete from 17^th Street, crush it and haul back to use as base.  At airport all asphalt pavement is gone and they started creating base for runway.  They have half of west end done.  Both projects were moving along but halted with weather.  On 17^th Street they started removing street and found a foundation in middle of street.  We have concluded through old pictures of Goodland there was an old locomotive turntable and we believe that is what we pulled out.  5.  FAA has required City to do a request for qualifications for airport consultant services on a couple different grant projects.  We have worked with EBH for years, who have done the City a great job and provide assistance to the board.  FAA is requiring request for snow removal equipment and storage facility grants in airport plan, so will be sending out requests.  Mayor Thompson asked, how often do we do this?  Mary stated, these projects were not listed on our last request and have moved up the list for airport projects.  6.  Thank you to the electric crew, Neal and Don who went down to help with tornado at Sharon Springs.  KMEA also sent crews from Dighton and Garden City to assist.  Our crews were there about twenty hours.  7.  We included COPS grant information in your packet with a deadline in June.  Grant allows us to apply for funding of an officer in the police department.  It will fund position for three years.  Commission can discuss later whether they approve submitting the application.  Mayor Thompson asked, this is for an additional officer?  Looks like a good program and we should take advantage.  Frank stated, the grant is renewable after three years.  It is for a percentage of officer salary and benefits.  Mayor Thompson stated, when you come back for approval, let us know what your plan is for the officer.  Kent stated, we will bring back the next meeting or two to get Commission approval. 
2. City Commissioners

Vice-Mayor Howard – 1. Thank employees for all you do.  Nice to be able to provide service to other communities when we can in time of need.  

Commissioner Showalter – 1.  I had a citizen comment about our crew going to Sharon Springs.  They wanted you to know it was a blessing to see our crew arrive.

Commissioner Myers – 1.  No Report 

Commissioner Redlin – 1.  No Report 

• Mayor Thompson– 1.  Consistently our employees go above and beyond.  We are helping Kanorado and now Sharon Springs. Thank you.  2 Jeff received another certification I feel you are doing great job.  3.  I had opportunity to go to Mayors conference and Governing Body Institute.  Many other communities are fighting same battles and accomplishments.  Everyone’s budget is getting tight.  They handed out Governing Body Handbook which is a good resource. 

EXECUTIVE SESSION

ADJOURNMENT WAS HAD ON A MOTION BY Vice-Mayor Howard seconded by Commissioner Redlin.  Motion carried by unanimous VOTE, meeting adjourned at 5:30 p.m.  Next meeting is scheduled for May 16, 2022.

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ATTEST:                                                                               Aaron Thompson, Mayor

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Mary P. Volk, City Clerk