February 22, 2022 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

February 22, 2022                                                                                                                 5:00 P.M.

Vice-Mayor JJ Howard called the meeting to order with Commissioner Jason Showalter, Commissioner Ann Myers and Commissioner Brook Redlin responding to roll call.  Mayor Aaron Thompson was reported absent.

Also present were Frank Hayes – Chief of Police, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Jeff Dinkel – Chief Building Official, Shauna Johnson – Deputy City Clerk and Kent Brown – City Manager.

Mayor Thompson led Pledge of Allegiance

PUBLIC COMMENT

PRESENTATIONS & PROCLAMATIONS

  1. Library Board: Karen Gillihan – Karen introduced her board and provided the Commission an update on the Library.  Library visits were a little less than last year, with an average of 78-80 daily.  The library now has seven mobile hot spots that can be loaned out.  Goodland is one of six that are considered Family Place Libraries. Karen stated, the library is not just a place of books, we are a meeting place and very active with projects.  We have a lot of entertainment options along with a coffee bar, magazines, newspapers and a 3-D printer.  Located in the building are two rooms used for zoom meetings. Commissioner Showalter stated, we appreciate the service the library supplies the community. Commissioner Howard thanked the board and the library staff for all they do.

CONSENT AGENDA

  1. 02/07/22 Commission Meeting Minutes
  2. Appropriation Ordinances: 2022-04, 2022-04A, and 2022-P04

ON A MOTION by Commission Showalter to approve Consent Agenda seconded by Commissioner Redlin.  MOTION carried on a VOTE of 4-0. 

FORMAL ACTIONS

  1. Base Grant Application – Kent stated, Governor Kelly announced the launch of BASE Grant program January 31, 2022 with a deadline of February 28, 2022.  If approved the Grant requires a 75/25 split so the City is responsible for 25% of costs.  I have been working with Andrew Brunner of EBH to get costs associated with two different projects.  The first project would be a subdivision of Westmore Addition.  This area currently has no utilities; the grant submitted would be to construct the water and sewer infrastructure at the cost of $1,073,525.00 and would require approval of Resolution 1583. There is separate proposal for the streets to be completed in the same subdivision including D’Lao Drive, Wyncote Lane, West View Lane and Courtland Drive.  Costs for this project are estimated at $1,435,725.00 and would require approval of Resolution 1584.  This estimate is based on the completion of all roads.  It is possible to split this up and do the roads as you sell lots for development.  The roads, water and sewer development would follow Platte submitted in 1989.  The second project is in the Industrial Park.  Currently the Industrial Park has a small amount of existing sewer line.  The estimate would extend the sewer and finish the loop of the current water system installed.  The estimated cost of this project would be $735,170.00 and would require the approval of Resolution 1580.  Vice-Mayor Howard asked, what about electrical in both areas?  Kent stated, I talked to Dustin, the subdivision cost would be minimal and at the Industrial Park electric needs to be installed based on the user that would be moving in.  There is a separate proposal on the streets to finish out Industrial Loop Street and West Industrial Street.  The estimated cost of this project would be $2,432,450.00 and would require the approval of Resolution 1582.  Commission Redlin asked, is there was any interest in the Industrial Park?  Julica Ohara, SCCD Director stated, there have been potential businesses in the past, but the process to get the infrastructure was a deterrent.  She expressed this would be beneficial for the City to already have the infrastructure in the area.  ON A MOTION by Commissioner Showalter to approve Resolution 1580 allowing staff to submit Grant application for the utilities in Industrial Park seconded by Commissioner Myers.  MOTION carried on a VOTE of 3-1 with Commissioner Redlin casting the dissenting vote.    ON A MOTION by Commissioner Myers to approve Resolution 1582 allowing staff to submit Grant application for the streets in Industrial Park seconded by Commissioner Vice-Mayor Howard.  MOTION carried on a VOTE of 4-0.    ON A MOTION by Vice-Mayor Howard to approve Resolution 1583 allowing staff to submit grant application for the utilities in the Westmore Addition seconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-1 with Commissioner Showalter casting the dissenting vote.  ON A MOTION by Commissioner Myers to approve Resolution 1584 allowing staff to submit grant application for the streets in the Westmore Addition seconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-1 with Commissioner Showalter casting the dissenting vote.
  2. City Attorney Contract Renewal-Jake Kling – Kent stated, this is the contract we have with City Attorney, Jake Kling.  I recommend approval of the contract at this time with the increase of $2,500.  ON A MOTION by Commissioner Showalter to approve renewal of the contract with Jake Kling for $48000.00 with an additional $2500.00 seconded by Commissioner Redlin.  MOTION carried on a VOTE of 4-0.
  3. Construction Board of Trades/Appeals New Appointments – Riley Oharah & Cale Ely Jeff Dinkel stated, I have been working on recruitment for a couple of weeks and it is my understanding this has been an issue in the past.  Applications were submitted by Riley Oharah for member at large and Cale Ely as Master Mechanical.  Commissioner Redlin asked, have you reached out to Kort Hawks as a Master Electrician?  Jeff stated, I have not but will.  ON A MOTION by Commissioner Showalter to approve appointment of Riley Oharah to the Board of Trade/Appeals seconded by Commissioner Myers.  MOTION carried on a VOTE of 4-0.  ON A MOTION by Commissioner Redlin to approve appointment of Cale Ely to the Board of Trade/Appeals seconded by Commissioner Showalter.  MOTION carried on a VOTE of 4-0.
  4. Resolution 1581 –SCCD Flatlanders Festival – Kent stated, this resolution is recommending SCCD assume the management, operations and coordination of the Flatlanders Festival.  This helps the festival moving forward and helps with the operations.  Julica stated, I have had conversations with the current board.  This will allow more options under the 501-C3, with multiple groups being part of the festival and not just one board.  I believe we can expand on the great things already being done.  Commissioner Redlin asked, do you still plan on including the car club and bikes?  Julicia stated, having activities organized by SCCD will help keep all the activities organized and allow people to participate in all activities.  ON A MOTION by Commissioner Showalter to approve Resolution 1581: Flatlanders Festival seconded by Commissioner Myers. MOTION carried on a VOTE of 4-0.

DISCUSSION

  1. Work Session/Topic-Water Rates – Darin Prince, KMEA presented the City with a little background on himself and the water rate study process.  Darin provided the commission with a couple of different rate structures that will help with the short fall on net cash balance in the water fund.  Darrin stated, my first rate structure is an increase to residential accounts only of $1.00 on the meter charge, an increase of .05cents per 100 cubic feet for consumption under 4000 cubic feet and an increase of .20 cents per 100 cubic feet for consumption over 4000 cubic feet.  These changes will affect an average user about $2.00 a month.  These calculations are based on a normalization consumption not any actual consumption and includes 3% inflation in cost. In a second rate structure the increase was the same except this would be for both Residential and Commercial accounts.  Kent stated, there is still a need for some infrastructure repairs that need to be considered.  Vice-Mayor Howard stated, repairs are going to keep going up; things will need to be replaced soon.  I feel we need to raise water rates slowly and not a lot all at once. Commissioner Showalter stated, I appreciate the fact the change will not affect low income residents.  Kent stated, staff needs direction from commission for the next step.  Vice-Mayor Howard stated, I am in favor of the rate structure which would change both Residential and Commercial customers.    
  2. Handyman Contractor – Jeff Dinkel –.  Jeff Dinkel stated, I have been doing research in our community and surrounding community’s regarding a handyman contractor license.  I am getting feedback from residents that the general contractors are busy and have little time for some of the smaller projects in a home.  I will continue to do research on requirements such as insurance, bond and experience.  This would only be for residential projects not for Commercial projects.
  3. Peddlers License – Kent stated, this issue has come up due to SCCD wanting to add food vendor trucks at some summer events. The current code only addresses items identified as a peddlers license situation.  The peddlers license covers someone going door to door in a community.  The City needs a code to cover vendors sitting in a location and our residents visiting those sites.  Updating the codes not only protect the City and their residents, it guarantees the visiting vendors are following the same set of codes required for local vendors. 

REPORTS

  1. City Manager – 1.  Request to hold joint City/County meeting on March 14th to discuss potential sales tax ballot issue for roads. Consensus of Commission is to schedule meeting for March 14th.

2. Police call reports in packet are for information only.  3. We are providing Commission information previously submitted to Commission on chickens.  4.  The CDL will not be as much of an issue as we previously thought.  Kenton had a conversation with the State where he learned the City will be able to do the training for the CDL License.  5.  Goodland Tech will also be applying for a Grant similar to the one the City will be applying for.  They have asked for a letter of support from the City.  Kent asked if this would be supported by the commission.  6.  Last week KDHE requested a representative from KRWA to come out and review operations at the Waste Water Treatment Plant because of some concerns with past test results.  Staff has been working to correct these issues and I believe we are heading in the right direction. 7.  Reminded commission we are taking board additional applications for the Trade/Appeals Board and the Planning Commission. 8.  Jeff Dinkel has passed his test for Commercial Inspection and Certification.

Commissioner Redlin – 1.  Thanks to all the City workers for what they do, it is much appreciated and makes their job easier.  2.  Blesssings over all the businesses in town. 

Commissioner Showalter – 1.  Thank you to Shauna for filling in at the past few meetings. 

Commissioner Myers – No Report.

Vice-Mayor Howard – 1.  Thanks to all employees and all those who fill in on our boards.

ADJOURNMENT WAS HAD ON A MOTION BY Commissioner Redlin seconded by Commissioner Myers.  Motion carried by unanimous VOTE, meeting adjourned at 7:00 p.m.  Next Commission work session is scheduled for February 28, 2022.  A joint meeting with the County Commission is scheduled for March 14, 2022.   Next regular meeting is scheduled for March 7, 2022.

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ATTEST:                                                                               JJ Howard Vice-Mayor

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Shauna Johnson, Deputy City Clerk

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