July 19, 2021 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

July 19, 2021                                                                                                                             5:00 P.M.

Mayor John Garcia called the meeting to order with Vice-Mayor Jay Dee Brumbaugh, Commissioner Aaron Thompson, Commissioner J. J. Howard and Commissioner Gary Farris responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Jason Erhart – Assistant Chief of Police, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Mary Volk – City Clerk, Jake Kling – City Attorney and Cherise Tieben – Interim City Manager.

Mayor Garcia led Pledge of Allegiance

Approval of Agenda – ON A MOTION by Vice-Mayor Brumbaugh to approve Agenda as presented seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0. 

PUBLIC COMMENT

  1. Meghan Weis, citizen stated, I would like to present the opportunity to have backyard chickens.  My proposal is six hens no roosters, require permits, maintain coups in back yard and require annual inspections.  This could be another revenue source for the City.  Do not allow any on vacant lots.  Many municipalities allow because of the benefits.  They control pests, snakes, mice, fertilizer works good for gardens and fresh eggs.  It is good for children to get involved and learn where their food comes from.  Chickens have good personalities so they are good pets.  Mayor Garcia stated, Cherise will discuss the information with you to bring back for discussion at future meeting.

PRESENTATIONS & PROCLAMATIONS

  1. Sherman County Community Development (SCCD) Update – Julica Oharah, Director of SCCD introduced board members present, Gennifer House, Jacque Livengood, Bill Biermann, Ben Schears and Amy Sederstrom.  Julica provided Commission an update of information.  We have had several inquiries from people wanting to come to Goodland; we seem to be a hot spot.  We were awarded the CDBG-CV3 grant a week ago so developing process and committee to proceed with grant.  We will have training Thursday morning for the grant.  We have the Development Opportunity Profile meeting this week which will be used as a community resource.  Funding for this opportunity was from E-Community.  I am working to get a housing assessment complete.  It has been a while since one was complete so we are missing opportunities for housing development grants.  We are paying half the costs then working with Blackhills Foundation for remaining funding.  We enjoy working with Cherise, she has so many connections.  We have also been working with County.  At this time our funding is being used for operating expenses and studies we need to help the community grow.  I am glad to be back home working with the board.  Mayor Garcia asked, your meeting is Wednesday?  Julica stated, yes it will be an hour with lunch at the college.  

CONSENT AGENDA

  1. 07/06/21 Commission Meeting Minutes
  2. 07/12/21 Special Commission Meeting Minutes
  3. 07/14/21 Special Commission Meeting Minutes
  4. Appropriation Ordinances: 2021-14, 2021-14A, and 2021-P14

ON A MOTION by Vice-Mayor Brumbaugh to approve Consent Agenda seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0. 

ORDINANCES AND RESOLUTIONS

  1. Resolution 1575: Approving Integrated Resource Plan (IRP) – Dustin stated, the City is up for five year renewal on WAPA resource plan.  We complete an annual review, then a five year, which is more detailed.  It was a joint effort with Shauna to complete information.  ON A MOTION by Commissioner Thompson to approve Resolution 1575: Approving Integrated Resource Plan seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0. 

FORMAL ACTIONS

  1. Set FY22 Budget RNR and Public Hearing Dates – Mary stated, the budget is set at the RNR rate as requested by Commission.  We need to get a date for RNR hearing from the Commission.  The date must be from August 20th to September 20th.  Mayor Garcia asked, the County set the RNR rate at 50.094?  Cherise stated, the State set the RNR at 48.885 and the Commission has decided to hold hearing in the event there is a change in final valuation.  ON A MOTION by Commissioner Thompson to set RNR hearing date for September 7th at the regular Commission meeting seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0. 
  2. Goodland Cemetery Rules & Regulations – Mary stated, this change is a clarification to eliminate confusion with burial times.  ON A MOTION by Commissioner Thompson to remove Item 11 from Section H in the Cemetery Rules and Regulations seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.
  3. Approve KS Water Pollution Control Revolving Fund – Cherise stated, this request is funding of the belt press to correct the problem with sludge at sewer plant.  The loan is in the amount of $1,500,000 for twenty years at 1.3%.  We plan to utilize ARPA funds to help repay loan then budget annual payments in budget.  Commissioner Thompson asked about the honey wagon in CIRF that is consistently broke down.  We are hoping to utilize some of those funds for project.  They are in process of repairing honey wagon, but once we have belt press we will rarely use the honey wagon so a used wagon will suffice.  Commissioner Thompson asked, can you describe the belt press process?  Neal stated, it draws water out of sludge so it is disposable.  We have to get approval from landfill to dispose material.  I toured the Pratt facility, they run once a week and are a bigger community.  The problem with the honey wagon is weight and terrain to dispose waste.  We have to haul quite a distance.  We broke one axle and cracked the other.  We are behind on sludge removal.  Commissioner Howard asked, will this process help with smell?  Neal stated, yes and we will not be stock piling waste.  Commissioner Howard asked, can you sell finished product?  Neal stated, in order to sell we would have to go through another process to ensure all bacteria is killed and not sure cost beneficial.  Cherise stated, we have similar system in Dodge City that works well but it is not cost beneficial to get material to that grade.  ON A MOTION by Commissioner Howard to approve use of KS Water Pollution Control Revolving Fund seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.
  4. Authorization to Hire Building Official – Cherise stated, this is not a budgeted position and we had to make changes to work position into budget so would like to seek authorization for hiring.  I received a call Thursday from someone willing to consult temporarily so I asked them to submit proposal that I will review.  Mayor Garcia stated, I feel we need to proceed as have exhausted resources.  ON A MOTION by Commissioner Thompson to authorize hire of a Building Official seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0.
  5. City Manager Candidate Evaluation Form – Cherise stated, I would like the Commission to prioritize items for evaluation of application information, with 1 as the most important.  I will compile information for a scoring matrix the Commission can use in hiring process.  Will get applications to Commission each Friday.  Commissioner Thompson asked, all the Commissioners are reviewing applications?  I thought there was a committee to review applications.  Cherise, stated yes, but then next meeting the commission decided they wanted to review all applications. Vice-Mayor Brumbaugh stated, I wanted to have a scoring system for the commission to review all applications.  Cherise stated, the Commission can review and bring back.
  6. State of Kansas CDBG-CV3 Grant – ON A MOTION by Commissioner Howard to approve State of Kansas CDBG-CV3 Grant application seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.

REPORTS

  1. Interim City Manager – 1.  Development Opportunity Profile meeting is Wednesday, we will post quorum notice.  2.  I will be Cherise out of the office July 26th through August 16th.
  2. City Commissioners

Commissioner Thompson – 1.  In the July 6th meeting minutes we stated a committee will review applications.  I do not remember we changed the process.  Cherise stated, the Commission discussed later through the executive session process that the Commission will review all applications. 

Vice-Mayor Brumbaugh – 1.  No Report 

Commissioner Howard – 1.  No Report 

Commissioner Farris – 1.  No Report 

EXECUTIVE SESSION

  1. Under Authority of KSA 75-4319 (b) (2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship – Mayor Garcia made a motion at 5:36 p.m. to recess into Executive Session under authority of K.S.A.75-4319 (b) (2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationshipnot to exceed fifteen minutes.   I request the Commission, Jake and Cherise be present. Vice-Mayor Brumbaugh seconded the motion.  MOTION carried by a VOTE of 5-0.  Meeting resumed at 5:51 p.m.  Mayor Garcia made a second motion at 5:52 p.m. to recess into Executive Session under authority of K.S.A.75-4319 (b) (2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationshipnot to exceed ten minutes.   I request the Commission, Jake and Cherise be present. Vice-Mayor Brumbaugh seconded the motion.  MOTION carried by a VOTE of 5-0.  Meeting resumed at 6:02 p.m.

ADJOURNMENT WAS HAD ON A MOTION BY Vice-Mayor Brumbaugh seconded by Commissioner Farris.  Motion carried by unanimous VOTE, meeting adjourned at 6:02 p.m.  Next meeting is scheduled for August 2, 2021.

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ATTEST:                                                                                John Garcia, Mayor

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Mary P. Volk, City Clerk

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