August 1, 2022 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

August 1, 2022                                                                                                                       5:00 P.M.

Mayor Aaron Thompson called the meeting to order with Vice-Mayor J. J. Howard, Commissioner Jason Showalter, Commissioner Ann Myers and Commissioner Brook Redlin responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Frank Hayes – Chief of Police, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Jeff Dinkel – Code Enforcement/Building Official, Jake Kling – City Attorney, Mary Volk – City Clerk and Kent Brown – City Manager.

Mayor Thompson led Pledge of Allegiance

PUBLIC COMMENT

PRESENTATIONS & PROCLAMATIONS

  1. SCCD Executive Director Oharah: MIH Application – Julica Oharah, SCCD Executive Director stated, we want to update commission on housing conversation.  On July 14th SCCD met with representatives from Dane Hansen Foundation and Kansas Department of Commerce on revisions for housing issues.  We have been making this a priority for community.  The housing committee, as well as representatives from Kanorado are involved in county wide discussion.  There are a lot of updates which make process easier.  The program we are focusing on is moderate income housing (MIH) which works well with our land bank to get houses built.  The program serves MIH that does not qualify for housing assistance in communities less than 60,000.  It has been a while since anyone from western part of state has applied for MIH assistance, but the program is based on your application with focus on your project.  Maximum loan amount per project is $650,000, which is based on a formula to ensure feasible project for community.  We reached out to Northwest Kansas Planning and Development Commission (NWKPDC) because we pay fees to them and they complete application process.  They will be complete application then the board will review.  In application we are submitting land bank project with system pre-built home, which qualifies for program.  We have a piece of land and are ready to build.  Award will be announced in November.  Mayor Thompson asked, I assume a successful application at this time is to build one house.  Julica stated, yes using the parcel that has been deeded to the City.  Our hopes are to get more land donated to be able to get more projects down the road.  Kent stated, this house would start the program, then once sold the money rolls back into the program.  The grant is to get process started.  Commissioner Showalter asked, other than land bank is there anything else you need to get process started.  Julica stated, we are reviewing, but we will need a developer because if we receive funds, we have one year to complete project.  Applications are due by September 30, 2022.  We are ahead of the game because we completed a housing assessment last year so we do not have to wait for an assessment.  Deadline for NWKPDC is August 26th for description and timeline of project and biography of team members.  Then they will let us know where application stands to make adjustments.  At that time we will have community involvement and ask both the City and County to approve a resolution for the application.   Mayor Thompson stated, we appreciate what you have done for the community and the work of the committee. 

CONSENT AGENDA

  1. 07/18/22 Commission Meeting Minutes
  2. Appropriation Ordinances: 2022-15, 2022-15A, and 2022-P15

ON A MOTION by Commissioner Redlin to approve Consent Agenda seconded by Commissioner Showalter.  MOTION carried on a VOTE of 5-0. 

FORMAL ACTIONS

  1. Ordinance 1754: Adopting 2018 International Plumbing Code – Jeff stated, building codes are minimum standards to ensure structures are safe.  When you have up to date building codes in place, it is a safer community.  Building codes are always improving and updated every three years based on disaster research.  Updating and implementing codes can reduce insurance costs.  The Board is presenting 2018 international plumbing code for commission.  The City’s last update was in 1994.  Mayor Thompson stated, there were some amendments to code as we previously discussed.   ON A MOTION by Commissioner Showalter to approve Ordinance 1754: Adopting 2018 International Plumbing Code seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0. 
  2. Ordinance 1756: Adopting 2020 National Electrical Code Book – Jeff stated, the Board would like to present 2020 revision of electrical code; last update was in 2002.  ON A MOTION by Vice-Mayor Howard to approveOrdinance 1756: Adopting 2020 National Electrical Code Book seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0.  
  3. Cereal Malt Beverage License: Goodland KOA – Sean Boden, KOA Manager stated, we updated our front addition which has been selling out.  Eventually we will be working on back half of expansion.  We would like to add CMB license as convenience for our guests.  What are exact restrictions on license and what can we sell?  Frank stated, I can get you in touch with our ABC area representative to get clarification.  Sean stated, I would appreciate that.  We would like to sell the amenities at campground for our guests because they get it elsewhere.  Mayor Thompson asked, do you sell soda?  Sean stated yes along with juice and PowerAde, but no milk.  ON A MOTION by Commissioner Showalter to approveCereal Malt Beverage License for Goodland KOA seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 5-0. 
  4. CDBG 21-CV-131: Drawdown #2 – Kent stated, this is a drawdown from CDBG CARES Act program in the amount of $53,350.  We received an application from Crazy R’s that qualified for the program.  The drawdown is $50,000 for Crazy R’s and $3,350 for NWKPDC for grant administration.  Commissioner Myers asked, what qualifies to receive funding?  Mary stated, the grant is for purchase of supplies and utilities for businesses that did not apply for the CARES money through Sherman County.  City utilities are not allowed for funding.  ON A MOTION by Commissioner Redlin to approve drawdown #2 for project #21-CV-131 in the amount of $53,350 which includes: payment to Crazy R as a qualified business in the amount of $50,000 and NWKPDC for administration in the amount of $3,350 seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0. 
  5. 2021 Goodland Municipal Airport Reconstruct Runway 5-23 – Darin Neufeld, EBH Engineer stated, I would like to give Commission the background on project.  In January 2021 we had a conference call with FAA for pre-design.  We were instructed to have a separate contract with Tech Op’s division of FAA for PAPI part of project since FAA owns equipment.  We were also instructed in January by Tech Op’s that they would not start review of project until September 2021, but to be awarded grant money for project we had to bid project in April.  About three weeks ago we received final approval of design.  They basically informed us we have to change out everything except the four PAPI boxes, which generates the change order.  The change order increases contract price $72,120 and summarizes list of equipment that can be moved from current location and equipment that shall be replaced.  We are asking for approval of change order which includes the addition of fourteen days for contractor; however, we do not have approval from FAA as they are still discussing items with Tech Op’s.  Since this is their equipment, it has to be disposed of by their office.  Commissioner Showalter asked, if they find they can reuse some equipment, will change order be less?  Darin stated, correct, that is why I recommend Commission approval contingent upon approval from FAA.  They need Commission approval as transformer is twenty two weeks out.  If we have to do this, when we can land aircraft on runway, it will be open but will not have instrument approach.  It will strictly be visual approach.  Mayor Thompson asked, does increase in contract fall 100% under grant?  Darin yes because we are still under original grant award.  Mayor Thompson asked, if any amount falls outside grant, will City be responsible for all or portion of increase?  Darin stated, until we get approval from FAA and Tech Op’s I do not have final answer.  It is Tech Op’s that is requesting change so FAA feels they should pay for change.  ON A MOTION by Mayor Thompson to approveChange Order #1 for AIP 23 Reconstruct Runway 5/23 project increasing contract price $72,120, contingent upon approval from the FAA seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0. 
  6. Three Phase Pad Mount Transformers: NWKTC Building Project –Dustin stated, I have been approached by electrical contractors about Diesel Tech addition.  Prices of pad mount transformers have escalated and we do not have any in stock.  Problem with project is power line that runs dorms also runs Diesel Tech so we will have to re-route dorm power.  We received two bids on three different transformers; 500 KVA, 300 KVA and 225 KVA.  Mayor Thompson asked, so staff recommends purchasing the 500 KVA and 300 KVA from Sunbelt Solomon and the 225 KVA from Midwest?   Dustin stated, yes because of cost.  ON A MOTION by Commissioner Redlin to authorize staff to purchase the pad mount transformers for NWKTC project as presented seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0. 
  7. Cemetery Board Resignation – Kent stated, Kin Huang submits her resignation from the cemetery board with regrets.  She is spending more time with family and not able to attend meetings.  She has been thankful she was able to serve as long as she could.  Mayor Thompson thanked Kin for her service on an active board. 

DISCUSSION

  1. KDOT Cost Share Grant Application – Kent stated, there has been discussion between Andrew Bruner, Kenton and myself.  KDOT has new criteria for cost share program.  Only construction costs are eligible for project at 85/15 cost share.  One of the questions on application is have you been awarded a grant through program before.  The 17th and 2nd street project were funded under program.  For this application we are considering a mill and overlay on Caldwell from 10th to 17th Street, or whatever portion costs will cover.  We are still obtaining costs for project application.  Kent stated, staff has discussed using our street seal money as City’s match for one year and considering an 80/20 split to make application more appealing.  We would like to have Commission input prior to submitting application.  Mayor Thompson stated, with sales tax discussion, 8th Street is a priority then Caldwell, so this would be a great opportunity to complete Caldwell.  Kenton stated, Caldwell is a main street in town and we do not have money to overlay it so we feel this is a good option.  I am in agreement if we have to forego one year of chip seal to complete Caldwell.  Consensus of Commission is to move forward with application as presented.  Kent stated, we will have information and a resolution at next meeting to support application. 

REPORTS

  1. City Manager – 1.  Manager memo is included in the packet.  2. Provided Commission an update on the Airport Runway project.  Darin stated, the contractor was not able to pour today because of a problem with the scales.  By middle of next week runway will be poured and hoping concrete will be done in three weeks, but will still have sealing, painting and dirt work outstanding.  Kent stated, most construction should be complete by end of August, then project will focus on change order with PAPI.  Darin stated, with PAPI we have to coordinate work with an inspector from Ohio.  They will move equipment they can, then install other equipment when it arrives.  3.  Publication for hearing of Notice to exceed RNR and budget hearing is included in your packet.  Hearings are set for September 6th at regular meeting.  4.  There is information regarding another purchase for pole mount transformers for electric department.  We want to ensure commission is aware of cost for six 15 KVA pole transformers.  The cost is four times higher than in past.  5.  Mayor Thompson asked, is everything ready for the community BBQ.  Kent stated, food is on order and various staff members have been asked to volunteer to participate for evening.  Mayor Thompson stated, I encourage commission participation.  Kent stated, at this point we need to pick items up and make sure people are there.  Commissioner Showalter stated, we have two volunteers from the college to cook that night. 
  2. City Commissioners

Vice-Mayor Howard – 1.  No Report 

Commissioner Showalter – 1.  No Report 

Commissioner Myers – 1.  No Report 

Commissioner Redlin – 1.  No Report 

ADJOURNMENT WAS HAD ON A MOTION BY Commissioner Redlin seconded by Vice-Mayor Howard.  Motion carried by unanimous VOTE, meeting adjourned at 6:00 p.m.  Next meeting is scheduled for August 15, 2022.

_____________________________

ATTEST:                                                                               Aaron Thompson, Mayor

_______________________

Mary P. Volk, City Clerk

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