December 16, 2024 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

December 16, 2023                                                                                                               5:00 P.M.

Mayor Aaron Thompson called the meeting to order with Vice-Mayor J. J. Howard, Commissioner Jason Showalter, Commissioner Ann Myers and Commissioner Brook Redlin responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Jason Erhart –Chief of Police, Joshua Jordan – IT Director, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Zach Hildebrand – Code Enforcement/Building Official, Jake Kling – City Attorney, Mary Volk – City Clerk and Kent Brown – City Manager.

Mayor Thompson led Pledge of Allegiance

PUBLIC COMMENT

CONSENT AGENDA

1. 12/02/2 Commission Meeting Minutes
2. Appropriation Ordinances: 2024-24, 2024-24A and 2024-P24

ON A MOTION by Commissioner Redlin to approve Consent Agenda seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 5-0. 

ORDINANCES AND RESOLUTIONS

1. Resolution 1651: City Boundary Resolution – Kent stated, the commission approved de-annexation of lots in the energy center and annexed some City property.  State statute requires a new resolution when City boundary changes.  ON A MOTION by Commissioner Showalter to approve Resolution 1651: City Boundary Resolution seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0. 
2. Resolution 1652: Agreement with KMEA: Ninnescah Flats Solar Project – Kent stated, Dustin has been involved in the power purchase agreement for the Ninnescah Flats Solar Project.  After further discussion, we decided the City’s needs for the project would be 2 MW.  We are not required to purchase entitlement until January 2027 which is after Sunflower contract expires.  This adds diversification to our portfolio.  Mayor Thompson stated, I feel this will help with negotiations of new power contract.  ON A MOTION by Mayor Thompson to approve Resolution 1652: Agreement with KMEA: Ninnescah Flats Solar Project seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 5-0.
3. Ordinance 1792: Creating Land Bank Board of Trustees, etc. – Kent stated, this adds a section to City code to create the Board of Trustees for the Goodland Land Bank and set forth various terms, officers, powers, budget and reporting requirements.  The Board of Trustees will consist of seven members with no professional designation.  If you want that identified in the code it needs to be added to ordinance.  Mayor Thompson stated, we would appoint seven members for three-year terms.  Can the initial appointments be staggered so we are not replacing everyone at the same time?  Jake stated, all members will start at the same time, but in ordinance will need to state initial terms to get terms staggered.  Then terms can be for three years.  I will need to outline them in ordinance.

FORMAL ACTIONS

1. 2025 CMB Licenses- Kent stated, we received responses from all businesses.  All businesses passed inspections except Dollar General.  They need to update sprinkler system for fire suppression.  ON A MOTION by Commissioner Showalter to approve the 2025 CMB Licenses for Pizza Hut, Mom’s Kitchen, Goodland KOA and The Rec Room for consumption on premises, and 2025 CMB Licenses for Casey’s General Store, Corner Market, 24/7 Travel Store, Wal-Mart Stores, INC. and Cowboy Corner Xpress, LLC for sale in original and unopened containers, not for Consumption on the premises seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0.
2. Goodland Public Library Contract – Kent stated, this annual contract is between Sherman County and the City for County funding of library services.  There are no changes from previous contract.  ON A MOTION by Commissioner Showalter to approve the contract with Sherman County and the Board of Trustees of the Goodland Public Library for providing library services to the residents of Sherman County seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 5-0. 
3. Recreation Program Contract 2025 – Kent stated, this is a renewal of current contract between the City and GAC to provide recreational services.  The contract is for a two -year term, with one renewal for two years.  The contract includes maintenance work on the facilities and no change in annual compensation.  Danny, Tess Smith and myself discussed the contract.  Changes are minimal and the amount remains the same.  Danny stated, Park employees will be spending more time to assist with maintenance program.  ON A MOTION by Vice-Mayor Howard to approve the 2025 Recreation Program Contract seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0.
4. 321 Broadway: IFB 2024-1201 Property Clean up – Zach stated, we received two bids for this property.  The first bid is from A2 Construction in the amount of $11,000 with completion date of March 15, 2025.  Second bid is from S & M Repair in the amount of $3,000 with completion date of January 31, 2025.  Staff recommends low bid from S & M Repair.   ON A MOTION by Commissioner Redlin to approve the bid from S & M Repair in the amount of $3,000 seconded by Commissioner Myers.  MOTION carried on a VOTE of 5-0.
5. Board Appointments: Kevin Ross to Airport Board and Richard Hayden and Don Smith to the Cemetery Board – Kent stated, the Airport Board recommends approval of Kevin Ross to the Airport Board.  In addition, the Cemetery Board recommends reappointment of Richard Hayden and Don Smith to the Cemetery Board.  Commissioner Redlin stated, I appreciate their applications to volunteer.  ON A MOTION by Mayor Thompson to approve the appointment of Kevin Ross to the Airport Board and reappointment Richard Hayden and Don Smith to the Cemetery Board seconded by Commissioner Redlin.  MOTION carried on a VOTE of 5-0. 

REPORTS

1. City Manager – 1.  Manager memo is in the packet.  2. November month end financial report and police activity report are in the packet.  3.  Last meeting we discussed the RHID program.  I would like permission from Commission to discuss program with the School District and County Commission.  Does the Commission have additional questions on the program?  Mayor Thompson stated, I feel we need to continue to consider program.  Kent stated, in discussion with Connor Hampton, he wants to focus on two lots north of Topside Manor which already have a street and will decrease infrastructure costs.  Connor also discussed term for the RHID.  We feel it should be ten years, as that is a long time without taxes.  I did talk to other cities at the manager’s conference and got some additional information on their program, but feel need to discuss with other taxing entities to proceed.  I will bring information back at future meeting. 
2. City Commissioners

Vice-Mayor Howard – 1.  It has been a pleasure serving with Mayor Thompson on Commission.  2.  Thank you to all City employees.  We have a lot going on and I appreciate your work.

Commissioner Showalter – 1.  I would like to thank Mayor Thompson for his leadership and dedication to the citizens of Goodland.  Good luck in your future endeavors.

Commissioner Myers – 1.  Echo Commissioner Showalter comments.

Commissioner Redlin – 1.  Echo Commissioner Showalter comments.  I have learned a lot from you.  2.  Merry Christmas and safe travels to everyone. 

• Mayor Thompson– 1.  Thank you to the citizens of Goodland for giving me the opportunity to serve.  I have tried my best to represent the community.  Thank you to fellow commissioners.  I feel this is a good group effort to keep things moving.  Thank you to Kent; you have done a great job.  Thank you to the employees; it takes a lot of hard work from many to make it work.  Thank you to my wife for standing beside me on this board.  Kent presented Mayor Thompson with a walking stick and hat, wishing him the best of luck on your future journey.  Mayor Thompson thanked Kent.

EXECUTIVE SESSION

1. EXECUTIVE SESSION – Under the Authority of KSA 75-4319 (b) (1) for personnel matters of non-elected personnel – Mayor Thompson made a motion at 5:25 p.m. to recess into executive session under authority of K.S.A.75-4319 (b) (1) to discuss personnel matters of non-elected personnel not to exceed five minutes.   I request the City Commission, City Manager and Chief Erhart be present.  Vice-Mayor Howard seconded the motion.  MOTION carried by a VOTE of 5-0.  Meeting resumed at 5:30 p.m.

ADJOURNMENT WAS HAD ON A MOTION BY Commissioner Redlin seconded by Commissioner Showalter.  Motion carried by unanimous VOTE, meeting adjourned at 5:31 p.m.  Next meeting is scheduled for January 6, 2025. 

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ATTEST:                                                                               Aaron Thompson, Mayor

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Mary P. Volk, City Clerk