May 3, 2021 Commission Meeting Minutes

GOODLAND CITY COMMISSION

Regular Meeting

May 3, 2021                                                                                                                           5:00 P.M.

Mayor John Garcia called the meeting to order with Vice-Mayor Jay Dee Brumbaugh, Commissioner Aaron Thompson, Commissioner J. J. Howard and Commissioner Gary Farris responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Frank Hayes – Chief of Police, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Mary Volk – City Clerk and Alan Lanning – City Manager.

Mayor Garcia led Pledge of Allegiance

Approval of Agenda – ON A MOTION by Commissioner Farris to approve Agenda as presented seconded by Vice-Mayor Brumbaugh.  MOTION carried to approve agenda as presented on a VOTE of 5-0. 

PUBLIC COMMENT

PRESENTATIONS & PROCLAMATIONS

1. Child Advocacy Center – Tony Bernett with Western Kansas Child Advocacy Center stated, our center started in Scott City and now covers thirty four counties for child abuse.  Most cases are child sexual abuse.  We are asking for a small budget request in 2022 from the City, up to $5,000.  We currently work in Sherman County, asking law enforcement to be involved because many cases end up in the courts.  Sherman County and other neighboring governmental agencies support the Center.  Mayor Garcia stated, we are starting budget discussions in near future so will consider your request. 
2. Airport Board – Dustin Stephenson, President and Jon Yost, Vice President of Airport Board are present to update Commission on the airport.  Dustin stated, we have received some grants for projects at the airport.  Construction on the taxiway is estimated to begin May 17^th.  The project is planned in two phases so we do not interrupt the Ag sprayers.  Our next project is to extend crosswind runway 5/23.  Bids will be opened May 13^th.  Mayor Garcia asked, is the extension 400 instead of 500 feet?  Dustin stated, the increase is 200 feet, from 3,800 to 4,000 feet.  Alan stated, in previous meetings the Commission discussed leases and the approach taken for the cost of leases.  The Commission feels the cost is fairly inexpensive.  Dustin stated, airport leases are a hot topic.  In Goodland, we encourage growth and to build our airport.  A new business at the airport will bring people to the community or provide opportunities for the community.  If the leases are too expensive and short term, they are not attractive.  For specific lease terms, the longer the better to promote growth.  From a cost standpoint the board feels the costs are where they should be.  The City receives the benefit of property taxes.  The businesses benefit the community financially long term.  Jon stated, I agree with Dustin.  If an individual has a big project with short term lease, they are sticking their neck out.  Dustin stated, most business owners in town own the land where their building sits but at the airport the City owns the land where the hanger sits.  There is no disadvantage to a long term lease because if it does not work out, they sell the building and a business continues.  Mayor Garcia stated, I agree with Jon and Dustin. 

CONSENT AGENDA

1. 04/19/21 Commission Meeting Minutes
2. 04/21/21 Special Work Session Meeting Minutes
3. 04/28/21 Special Work Session Meeting Minutes
4. Appropriation Ordinances: 2021-09, 2021-09A, and 2021-P09
5. Library Board Appointments

ON A MOTION by Vice-Mayor Brumbaugh to approve Consent Agenda seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0. 

FORMAL ACTIONS

1. Topside Manor Building Permit – Kevin Rasure President of Public Building Commission and Topside Manor Board stated, we appreciate the City’s attendance at our ground breaking.  Our project foreman appreciates your staff and the good job they do.  We previously discussed building permit fees but no formal action was taken.  Mayor Garcia stated, we have waived fees for other businesses.  I am in favor of waiving the $3,051 fee with the dollars being spent and the economic impact on the community.     ON A MOTION by Commissioner Thompson to approve waiving the building permit fee for Topside Manor in the amount of $3,051 seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0. 
2. Barker Airport Lease – Alan stated, Danny Barker came in recently to request space to build a hangar.  We determined lots one and two would fit his needs.  ON A MOTION by Commissioner Farris to approve the Airport Lease with Barker Farm Services  seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.
3. Global Medical Response (EagleMed) Airport Lease – Alan stated, we did not receive the signed lease back so we will address item next meeting.
4. Housing Rehabilitation Applications – Alan stated, we received two applications which both meet requirements of the program in the amount of $6,000.  There are $10,000 in funding available for program.  I recommend approval of these two applications.  Commissioner Thompson stated, I am glad to see people use program.  ON A MOTION by Commissioner Howard to proceed with the two rehabilitation applications seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0.
5. IFB 2021-03 Pest Control Bids – Alan stated, we received two bids for services.  Pest Away was low bid at an annual cost of $5,519.40.  ON A MOTION by Commissioner Farris to approve the low bid from Pest Away in the amount of $5,519.40 annually, for two years seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0.
6. IFB 2021-04 Code Enforcement Mowing Bid Award – Alan stated, we received two bids for nuisance mowing and recommend low bid from Nancy Gilmer in the amount of $30 per hour.    ON A MOTION by Commissioner Farris to approve the low bid from Nancy Gilmer in the amount of $30 per hour seconded by Commissioner Thompson.  MOTION carried on a VOTE of 5-0.
7. Street Improvements Bid Award – John stated, I was contacted by Matt Miller of Miller Construction Services with regards to project bids.  We have a policy if local bid is within 10%, we accept local bid.  Miller Construction Services bid is within 10%.  Alan stated, we were of same decision; however, the KDOT contract states we have to approve low bid.  If it is part of a bid process, local preference must be specified up front and it was not in this bidding.  Andrew stated, we typically agree with local preference.  We do not include in the bid process when it is a cost share agreement.  Commissioner Thompson stated, in the Cost Share Agreement with KDOT it states, we “shall award the contract to the lowest Responsible Bidder upon concurrence in the award by the Secretary.”  Andrew stated, yes that is in cost share agreement between the City and State.  Mayor Garcia stated, in future bids staff needs to make sure 10% local bidding preference is noted in bid documents.  Alan stated, with a State Cost Share Agreement I do not believe that will matter.  It will work on local bidding but not State projects.  Commissioner Thompson stated, the contract with the State is 85/15 cost share on construction.  Andrew stated, the bids are broken out by street project because of the project timeline for each street and harvest interference for 17^th Street.  I have kept Sherman County Commissioner Blake informed on the process because of the County’s cost share on 2^nd street.  ON A MOTION by Commissioner Farris to approve the low bid from Sporer Land Development in the amount of $814,946, contingent upon the approval from the Secretary of Transportation seconded by Commissioner Thompson.  MOTION carried on a VOTE of 5-0.
8. .gov Domain Registration – Joshua stated, this is request to register domain for email.  .gov is a more trusted site that started waiving fees for registration.  They require the governing body signature for approval. Mayor Garcia asked, do you anticipate fees in the future?  Joshua stated, I do not know, they may change fee structure in the future.  Only way can get this is through the government.  Mayor Garcia asked, will we be keeping City of Goodland domain for a while?  Joshua stated, yes until I get everything transferred over.  ON A MOTION by Vice-Mayor Brumbaugh to approve the .gov request seconded by Commissioner Thompson.  MOTION carried on a VOTE of 5-0.

DISCUSSION ITEMS

1. Prohibited Dog Breeds – Alan stated, the Commission asked us to return with a recommendation.  Animals are covered in a number of places in the code.  Section 2-219 covers vicious animals which is where we feel animals should be regulated.  I feel Commission should repeal Division 2 – Breed Specific Regulations and regulate under Vicious Animal section of code.  Many Cities have also repealed breed specific ordinances.  Consensus of Commission is to proceed to repeal Division 2.     
2. Tower Point – Alan stated, the City was approached by a company that leases cell phone towers.     We have one on our tower along with our local communications which will remain.  The proposal is to lease the ground the tower is on $50,000.  They make their money by adding additional providers to tower.  We would get 50% of their annual revenue from other providers.  The risk is no additional providers are added to the tower.  I do not feel they would make proposal unless they felt it would benefit them.  At this price the tower will be covered for 8.3 years, but the way technology changes we may not need tower in the future.  Mayor Garcia stated, I would like to see numbers.  Alan stated, those are definite numbers.  City gets 50% of additional income.  They lease tower, we get ground lease money and a share of the tower spots they lease.  Consensus of Commission is to proceed with lease.

REPORTS

1. City Manager – 1.  We received the first draft of the Inter-local Fire Agreement.  We have a few things we are interested in changing then we will bring back for Commission review.  Mayor Garcia stated, I asked Alan to get the agreement to the Commission as soon as available.  2.  City wide cleanup is Thursday and Friday.  3.  We are meeting with KMEA on Monday to discuss power contract options. 
2. City Commissioners

Commissioner Thompson – 1.  No Report 

Vice-Mayor Brumbaugh – 1.  Thanks for the Department Head reports.

Commissioner Howard – 1.  Thank you to employees, working hard and doing good work.

Commissioner Farris – 1.  They are busy at Topside Manor site.    

• Mayor – 1.  The Department Head reports are in your packet.  Thanks for what you do, you are busy.  2.  On the water towers, looks like there are some issues?  Neal stated, I am concerned why some issues have not been addressed.  There are some major issues with the towers and we are under contract with the company so unsure why they have not been addressed. 
• Department and Community Reports

EXECUTIVE SESSION

ADJOURNMENT WAS HAD ON A MOTION BY Vice-Mayor Brumbaugh seconded by Commissioner Farris.  Motion carried by unanimous VOTE, meeting adjourned at 5:45 p.m.  Next Special Work Session Meeting is scheduled for Monday May 10, 2021 and next Regular Meeting is scheduled for May 17, 2021. 

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ATTEST:                                                                               John Garcia, Mayor

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Mary P. Volk, City Clerk