October 21, 2024 Commission Minutes

GOODLAND CITY COMMISSION

Regular Meeting

October 21, 2024                                                                                                                  5:00 P.M.

Mayor Aaron Thompson called the meeting to order with Vice-Mayor J. J. Howard and Commissioner Brook Redlin responding to roll call.  Commissioner Jason Showalter and Commissioner Ann Myers were reported absent.

Also present were Jason Erhart –Chief of Police, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Danny Krayca – Director of Parks, Zach Hildebrand – Code Enforcement/Building Official, Jake Kling – City Attorney, Mary Volk – City Clerk and Kent Brown – City Manager.

Mayor Thompson led Pledge of Allegiance

PUBLIC COMMENT

CONSENT AGENDA

1. 10/07/24 Commission Meeting Minutes
2. Appropriation Ordinances: 2024-20, 2024-20A and 2024-P20

ON A MOTION by Commissioner Redlin to approve Consent Agenda seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 3-0. 

ORDINANCES AND RESOLUTIONS

1. Ordinance 1788: Amending Section 17-204.1 Extra Ordinary Power Costs – Mary stated, the Commission approved an ordinance when the 2021 energy event occurred to assess additional energy costs to customer accounts based on consumption during event.  After revenue is collected in October, there will be about $14,000 remaining to cover the costs.  This ordinance reduces extra cost to half for the October 2024 billing, then extra energy costs are considered paid in full.  We will be about $2,000 short but it is difficult to meet the exact amount.  ON A MOTION by Mayor Thompson to approve Ordinance 1788: Amending Section 17-204.1 Extra Ordinary Power Costs seconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-0.
2. Resolution 1647: Supporting the Development of Certain Housing within the City of Goodland – Kent stated, the Commission previously approved a letter of support of the Golden Sunset Addition on Cattletrail Street.  They have been informed Kansas Housing approved their application but the City also needs to approve a resolution.  Since application was by the owner the Mayor only signs the resolution.  Gennifer Golden House owner stated, my siblings and I invested in property on Cattletrail Street between 15^th and 16^th Street.  We built two houses and once they are sold, we will start construction of three remaining homes.  Once those sell we will build additional homes north end of Cattletrail Street.  Everything with the project is local.  Our contractor is Mike Ruhs and all materials purchased locally.  If there is a need for additional housing, we are willing to purchase property to build more homes.  ON A MOTION by Vice-Mayor Howard to approve Resolution 1647: Supporting the Development of Certain Housing within the City of Goodland seconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-0.

FORMAL ACTIONS

1. Change Order #1: Airport Seal & Paint Project – Kent stated, this item was tabled at last meeting and Darin Neufeld with EBH is available to answer questions from Commission.  Darin stated, I provided information that outlines numbers estimated in planning project.  When we submitted planning documents, we planned to seal and paint 60,000 lineal feet of joints.  There are a total of 109,180 lineal feet of joints the main runway and apron areas.   This does not include the parallel taxiway and new runway 5/23.  When project was let, we planned to crack seal 60,000 lineal feet at $3.00 per lineal foot so $180,000.   We planned on painting costs right at $200,000.  When bids came in repair was around $3.00 per lineal foot but when paint was purchased, it was $.62 instead of the $2.00 we planned, so commission discussed doing more work with money available.  We were able to repair 100% of joints and cracks on primary 5/23 runway less the newer section where two runways cross and the pavement was new so did not need redone.  In construction, we completed 95,389 lineal feet of cracks and joints.   This change order adjusts to final quantities.  Mayor Thompson stated, I owe EBH an apology.  I was a little harsh last meeting when we discussed the change order.   I understood this was quantities above and beyond, but looking at minutes from previous meetings we have discussed completing the extra feet with available money.  Darin stated, our goal was to use funds available and improve runway.  The runway is 50 years this year and some joints have never been resealed.  Kent stated, I appreciate the information so Commission could see difference between planning and work completed.  Andrew stated, the paint price of $.62 per lineal foot was excellent.  Darin stated, the company that does work is from Wisconsin and this is all they do across the nation.  The paint meets federal specifications, just able to purchase paint in bulk.  ON A MOTION by Mayor Thompson to approve Change Order #1: Airport Seal & Paint project seconded by Vice-Mayor Howard.  MOTION carried on a VOTE of 3-0. 
2. Pay Estimate #2: Airport Seal & Paint Project- Darin stated, this is final pay estimate from American Pavement Solutions.  ON A MOTION by Mayor Thompson to approve Pay Estimate #2: Airport Seal & Paint Project seconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-0.  Darin stated, on the PAPI project, we have completed and passed flight check so able to begin closeout documents and as built information for Washington D.C.    
3. MOU: Consolidation of the City of Goodland FRA Funds and Sherman Co. #1 FRA – Kent stated, Jake has been working with County Attorney on an MOU to consolidate City of Goodland FRA funds with Sherman County #1 FRA funds.  Jake stated, when we transferred equipment to the County, they are their own entity and we need to transfer City FRA funds to the County agency.  I will send information to the State which will dissolve Goodland Fire, making it Sherman County Fire District 1.  ON A MOTION by Mayor Thompson to approve the MOU: Consolidation of the City of Goodland FRA Funds and Sherman Co. #1 FRAseconded by Commissioner Redlin.  MOTION carried on a VOTE of 3-0. 

DISCUSSION

1. Follow up on 8^th Street Project Design – Andrew stated, last discussion the commission had a couple questions on how an 8’ sidewalk would look if street was 36’ wide.  Removing sidewalk on north side drops price about $60,000.  Not sure how it will work with road as it will encroach on some of the properties.  I did best I could to provide image of a 36’ street.  Mayor Thompson asked, is this 36’ street plus width of sidewalk?  Andrew stated, this is 36’ street with back of curb line showing how much street will move in.  It is doable but leaving street as is makes landscaping difficult.  Vice-Mayor Howard asked, how wide is existing street?  Andrew stated, from D’Lao to Kansas it is 46’ and Kansas to Main Street is 50’.  The other question was to clean things up with landscaping and lighting.  In town there are many different light poles.  The city installed those on Highway 24 which are now about $4,500 each, but decorative lighting with historical pole will be about four times more expensive.  I would estimate that lighting to be close to $1,000,000 if use contract labor on project.  The decorative lights look great but you pay for it.  This is something we need to get a hard bid and have as add alternate in bid process for lighting options.  Mayor Thompson asked, will taking sidewalk out on one side offset cost of lighting?  Andrew stated, no, that is not a lot of poles.  You need to think about this being an emergency route for lighting and snow cleaning as 36’ street might make it tougher.  Mayor Thompson asked, how wide is sidewalk?  Andrew stated, I show 8’.  This will give you something to think about.  Electric system will be a big ticket item.  Vice-Mayor Howard asked, can we shift street to north so do not encroach on people’s property as much?  Andrew stated, we can look at that.  Mayor Thompson stated, I would like to see something like this and as far as light poles, I would like to see decorative lights if possible.  We talked about extending project one extra block, if project becomes too expensive we need to consider removing extra block.  Andrew stated, we only have sidewalks to Main Street.  Mayor Thompson asked, where highway meets 8^th Street, is there interest in widening to match rest of road.  Visually it would look nice to match or would it be an issue getting permission with State?  Andrew stated, we could look at doing, just have to get permission from State.  Commissioner Redlin asked, what are we expected to receive with sales tax?  Andrew stated, original planned about $7,000,000.  Our original estimate was right up against maximum expected receipts on sales tax.  Mayor Thompson asked, if street is 36’, will we have extra money for landscaping.  Andrew stated, when I put together estimate, I put together worst case scenario with road base.  We want the best use of money for the city.  Commissioner Redlin stated, it is an emergency route that drifts when it snows.  Mayor Thompson asked, will width of street change how it drifts?  Kenton stated, no but road being flat will make it easier to move snow.  Commissioner Redlin stated, you showed us streets that are 50’ and 36’, is there something in the middle?  Andrew stated, we can look at it and determine why should go with one width over another.  Vice-Mayor Howard stated, 46’ and 50’ are way too wide for the street.  Andrew stated, that is a lot of wasted space that requires maintenance.  Vice-Mayor Howard stated, people just have to get used to the width change.  Mayor Thompson stated, not many park on 8^th Street.  Andrew stated, not many until you get closer to Main Street.  If there are other options you want to review, let me know.  Commissioner Redlin stated, I would like to see another option on width if it is not a problem.  I want to make sure there is enough room for emergency vehicles.  Mayor Thompson stated, a good visual for that is 17^th Street which is 36’ wide. 

REPORTS

1. City Manager – 1.  Manager memo is in the packet.  2. Quarterly reports from Municipal Court and Building Inspection are in the packet, as well as Quarterly Financial Statement.  3.  Monthly Police Activity Report is in the packet.  4.  We are applying for the public transportation grant and the letter of support is in the packet.  5.  Shauna Johnson Deputy City Clerk stated, we submitted our service line inventory to the State.  We have about 19 customer in Tier 1, which is lead service line and need to contact for follow-up.  No customers in Tier 2 and about 160 in Tier 3 who will get a pamphlet with information.  We have to send pamphlet annually or if someone new is in property.  I have not heard how many we will have to test at this point.  Probably received about 65% public response from our letter, a reminder letter and City crews going house to house.  We were able to complete remaining inventory.  Kent stated, staff did good job getting responses from public.  6.  Andrew stated, they will do last big pour on Industrial Park project tomorrow which is about 250 yards.  They are doing a fairly good job.  If weather behaves, should be 100% done with concrete and 80% on sewer lines.  Then City has to finish short stretch for water line.  Project should wrap up by December 1.  Kent stated, they will have some drainage left and widen some entrances like 21^st Century Bean.  Kenton’s crew started pouring the T at the entrance to Industrial Park because it is falling apart.  Kenton stated, I will look at funds next year to see if we can finish entrance.    7.  Water Tower project is close to completion.  They have completed welding the roof, railing, ladders and inside manhole.  The tower is painted and planned to chlorinate last Friday then tower will be back in operation.   8.  Waterworth proposal in packet is software to help staff provide information to assist on utility rates.  This is an annual cost but if it is not what we want, we can terminate it.  We received responses from KMEA that we did not feel provided information we needed.   Staff hopes this will provide better input for alternatives.  Mayor Thompson asked, can they provide a demonstration of software to commission?  Kent stated, they can, staff was in favor of proposal and amount is within staff guidelines but we can have presentation for commission to answer questions.    
2. City Commissioners

Vice-Mayor Howard – 1.  No Report 

Commissioner Showalter – 1.  Absent, No Report 

Commissioner Myers – 1.  Absent, No Report 

Commissioner Redlin – 1.  No Report 

• Mayor Thompson– 1.  No Report 

ADJOURNMENT WAS HAD ON A MOTION BY Commissioner Redlin seconded by Vice-Mayor Howard.  Motion carried by unanimous VOTE, meeting adjourned at 5:57 p.m.  Next meeting is scheduled for November 4, 2024. 

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ATTEST:                                                                               Aaron Thompson, Mayor

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Mary P. Volk, City Clerk