May 24, 2021 Joint Commission Meeting Minutes

May 24, 2021 Joint Commission Meeting Minutes

May 24, 2021 Joint Commission Meeting Minutes

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Joint Commission Meeting

May 24, 2021                                                                                                                      5:00 P.M.

Mayor John Garcia called the meeting to order with Commissioner Aaron Thompson, Commissioner J. J. Howard and Commissioner Gary Farris responding to roll call.  Vice-Mayor Jay Dee Brumbaugh was reported absent.

Sherman County Commission Chairman Larry Enfield called meeting to order with County Commissioner Rod Blake and County Commissioner Steve Evert responding to roll call. 

Also present from the City were Brian James – Fire Chief, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Joshua Jordan – IT Director and Mary Volk – City Clerk.  Also present from the County were Brett Mangan– County Attorney and Ashley Mannis – County Clerk. 

Mayor Garcia led Pledge of Allegiance

Julica O’Hara, Executive Director of Sherman County Community Development Board introduced herself to the Commission.  Julica stated, I am working at the Welcome Center for the Board.    


  1. Inter-local Agreement for Merger of Fire Services – County Commissioner Enfield asked, are the equipment reserves from the City transferred to the County with merger?  The County has reserve money also.  Jake stated, those funds were allocated from the City and will first be used to purchase equipment which will remain part of City inventory.  The same is true with County reserves, then the entity will use joint funds.  County Commissioner Enfield asked, after the merger, why would we not purchase all equipment jointly?  Brett stated, for purchasing purposes it is considered separate, but it is Sherman County’s.  Mary stated, handling reserves like this seems like it would be confusing for Ashley.  Would it be easier to transfer money to County at time of merger?  Jake stated, no, it is tied to City when converting cash to equipment value.  County Commissioner Enfield stated, we have to depend on Brian to determine what needs to be purchased for City.  Commissioner Thompson stated, we have not had a lot of time to absorb information in agreement.  Once funds City has are expended, is it up to the County to determine what to purchase?  County Commissioner Enfield stated, it will be a board decision.  Commissioner Thompson asked, how do you budget large purchases going forward and where does the money come from?  Brett stated, it will be purchased using proportions in agreement once budgets are approved by City and County.  County Commissioner Enfield stated, we are both approaching budget time and the board is not in place.  How are we going to get merger to work this year?  Brett stated, it can be done without a board by Brian determining department needs.  Mayor Garcia asked, does everyone feel comfortable with agreement?  Commissioner Farris asked, who carries insurance?   County Commissioner Enfield stated, County will on equipment and City will continue to insure building.  Commissioner Thompson stated, I want to make sure fall into same time frame and meet budget time lines.  Agreement is based on percentage of 2020 budget; is one year an appropriate cycle?  Brett stated, yes, it is based on value of equipment.  There have been additions to definitions for Fire District 1, Chiefs, and the Board.   Brian asked, does the airport fire house, old fire house and training center need to be in agreement?  Brett stated, the facilities will operate as normal and ownership remains same.  Mayor Garcia asked City and County Attorney to forward revised agreement to Mary for Commission review.  Commissioner Thompson stated, I would like to see updates before we approve agreement.  I feel like we can approve agreement on June 7th.  County Commissioner Evert stated, I am comfortable with agreement but would like to review final draft, then vote Friday.  County Commissioner Enfield stated, we will notify City of changes. 


Adjournment for Sherman County Commission was had on a motion by County Commissioner Evert seconded by County Commissioner Blake.  Motion carried by unanimous VOTE at 5:16 p.m. 


A.  Executive Session KSA 75-4319 (b) (1) for personnel matters of nonelected personnel – Mayor Garcia made a motion at 5:17 p.m. to recess into executive session under authority of K.S.A.75-4319 (b) (1) for personnel matters for nonelected personnel not to exceed thirty minutes.   I request only the Commission be present. Commissioner Thompson seconded the motion.  MOTION carried by a VOTE of 5-0.  Meeting resumed at 5:47 p.m. 

ADJOURNMENT WAS HAD ON a MOTION by Commissioner Farris seconded by Commissioner Howard.  Motion carried by unanimous VOTE, meeting Adjourned at 5:47 p.m. 


ATTEST:                                                                               John Garcia, Mayor


Mary P. Volk, City Clerk