July 18, 2016 Commission Meeting Minutes

July 18, 2016 Commission Meeting Minutes

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Regular Meeting


July18, 2016                                                                                                                     5:00 P.M.

Meeting was called to order by Vice-Mayor Annette Fairbanks with Commissioner Gwen Mai and Commissioner John Garcia responding to roll call.  Mayor Brian Linin and Commissioner Gary Farris were reported absent.


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Joni Showalter – Police Chief, Suzanne McClure – Economic Development Director, Jake Kling – City Attorney, Mary Volk – City Clerk, and Gerry Bieker – City Manager. 


Vice-Mayor Fairbanks led Pledge of Allegiance


Commissioner Gary Farris reported to meeting.



  1. Vice-Mayor Fairbanks read the letter of resignation from Gerry Bieker.  It is with a heavy heart that I read this and a difficult resignation to accept but this is a great opportunity for Gerry and his family.  His contract requires ninety-day notice, which is September 30th but he is asking that August 18th be his last day.  Mayor Linin is absent and we will meet when he returns to determine Commission direction.  I want to ensure staff we will do what is right for employees and City.


  1. Vicki Hubin: Western Kansas Child Advocacy Center – Vicki Hubin from Western KS Child Advocacy Center stated, our center covers thirty-two counties in Northwest Kansas.  Our mobile unit travels to counties to provide a safe and supportive place for children that have been abused.  We have been recognized Nationally, as well as at the State level as an Outstanding Victim Service Organization. We are asking for funding from the City because it takes a lot of money to take services to the communities.  We do not have Administrative Staff in the office and families pay no money for service.  This year we saw twenty children in Sherman County and each service costs approximately $1,600 per child.  Sherman County funds our organization with $5,000.  Commission thanked Vicki for her presentation.



  1. 07/11/16 Special Commission Meeting Minutes
  2. Appropriation Ordinances, 2016-14, 2016-14A, and 2016-P14

ON A MOTION by Commissioner Garcia to approve Consent Agenda seconded by Commissioner Mai.  MOTION carried on a VOTE of 4-0.



  1. Ordinance 1693: WSUV, MUT & UTV – Gerry stated, we have a draft ordinance that Joni and Jake reviewed and made a few changes.  Sections 2 and 14 require person’s operating vehicles be 18 years of age and have driver’s license. Section 6 requires annual registration due by third Tuesday in January each year.  Section 19 requires anyone under age of 18 must have a helmet.  These are suggestions for Commission to review, then we can look at final ordinance next meeting.  Bill Stoick, citizen asked, can someone cross the State highway with one of these vehicles?  Gerry stated, no it is illegal.  Vice-Mayor Fairbanks asked, last meeting we talked about contacting other communities that allow vehicles to see if they have problem’s, have we had time to make contact?  Gerry stated, Garden City has an Ordinance but it is brief.  They have a flyer with information for the public.  We will try to make contact before next meeting to see if they have issues.   ON A MOTION by Commissioner Mai to table Ordinance 1693: WSUV, MUT & UTV until August 1st meeting seconded by Commissioner Garcia.  MOTION carried on a VOTE of 4-0.



  1. Resolution 1483: GAAP Waiver – Gerry stated, this resolution is required annually to allow City to operate on cash basis.  ON A MOTION by Commissioner Garcia to approve Resolution 1483: GAAP Waiver seconded by Commissioner Farris. MOTION carried on a VOTE of 4-0.







  1. City Managers Report- 1. There is a letter in your packet from the League showing how our representatives voted in favor of City issues.  2. We received a letter from the Great NW KS Community Foundation recognizing our award for the park shelter.  The project has started.     The City paid $500 to sponsor the Art Walk.  We felt it was a good project that was well received and positive for the community.  4. Alex has informed me the house on West 9th Street that was brought before the Commission has been demolished.  5.  Alex has been in contact with railroad on weed issues.  Also, about three weeks ago he contacted NW KS Planning Development Commission about the weeds at the house on West 10th Street.  6.  O’Reilly’s project is moving forward quickly.  7.  The Commission needs to schedule meetings next week to finalize the budget.  Tina Wolak will be in contact with Commission.



  1. Commissioner Reports

Commissioner Mai – 1.  I am sorry to see Gerry’s resignation, appreciate what you have done for Goodland.

Commissioner Farris – 1.  No Report 

Vice-Mayor Fairbanks – 1.  No Report 

Commissioner Garcia – 1.  I received a call from S & T regarding the term on Eagle contracts for phone and internet.  Gerry stated, the contract is twenty-year lease on the fiber only.  The fiber is the City’s to use needed for twenty years.  The contract includes a buy out on fiber. 

  1. Mayors Report Absent, No Report 



  1. Executive Session – Under authority K.S.A. 75-4319 (b)(2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship – Vice-Mayor Fairbanks made a motion at 5:22 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship not to exceed twenty minutes.  I request the Commission, Gerry and Jake be present.  Commissioner Garcia seconded the motion.   MOTION carried by a VOTE of 4 to 0.  Meeting resumed at 5:42 p.m. 


ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Commissioner Mai.  Motion carried by unanimous VOTE, meeting Adjourned at 5:42 p.m.






ATTEST:                                                                               Annette Fairbanks, Vice-Mayor





Mary P. Volk, City Clerk