July 11, 2016 Commission Minutes

July 11, 2016 Commission Minutes

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Regular Meeting


July 11, 2016                                                                                                                    5:00 P.M.

Meeting was called to order by Vice-Mayor Annette Fairbanks with Commissioner Gary Farris and Commissioner Gwen Mai responding to roll call.  Mayor Brian Linin and Commissioner John Garcia were reported absent.


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Joni Showalter-Police Chief, Suzanne McClure – Economic Development Director, Alex Weis – Code Enforcement, Sami Philbrick – Museum Director, Brian James – Fire Chief, Mary Volk – City Clerk, and Gerry Bieker – City Manager.    


Vice-Mayor Fairbanks led Pledge of Allegiance







  1. 2015 Audit Report – Harold Mayes from Agler Gaeddert presented 2015 Audit Report for City of Goodland.  Harold stated, the records are in good shape which helps efficiency of audit.  ON A MOTION by Commissioner Mai to accept the 2015 Audit Report seconded by Commissioner Farris. MOTION carried on a VOTE of 3-0.



  1. 06/20/16 Commission Meeting Minutes
  2. 06/28/16 Special Commission Meeting Minutes
  3. 06/29/16 Special Commission Meeting Minutes
  4. 06/30/16 Special Commission Meeting Minutes
  5. Appropriation Ordinances, 2016-13, 2016-13A, and 2016-P13

ON A MOTION by Commissioner Mai to approve Consent Agenda seconded by Commissioner Farris.  MOTION carried on a VOTE of 3-0.





  1. Resolution 1482: Unfit Structure 224 E. 4thGerry stated, it was previously decided to take action on this property; however, since then we found out property has sold. New owners are willing to work on property and make required improvements.  Joel Estrada, new property owner stated, we plan to remodel property and clean up yard.  Gerry stated, we talked about how they will have keep in contact with Alex on progress and that we would look at property again in six months.  At this time, we recommend no action on Resolution 1482: Unfit Structure 224 E. 4th



  1. Unfit Structure: 408 West 6thSummer Sharon, property owner stated, we pulled the building permit for the roof, it should be done before the ninety days stated on permit but wanted to ensure we have enough time to complete.  We would like to delay working on the kitchen until winter since Commission wants us to concentrate on the outside.  We can get outside finished this summer. We have completed most of the items on the list like the light fixtures and covers, so the City is welcome to do a walk through on the property.  We still have to fix the west corner of the foundation, which is a priority.  Alex stated, they are slowly making improvements to property.  Summer stated, the wall that burned has been torn out since it was not a load bearing wall.  My husband has to clean out the trailer to use it to clean up the rest of yard.  Commissioner Mai stated, we need to do a walk through to ensure electrical code violations are repaired, then focus on roof.  The property is starting to look good.  Alex read off list of items that need to be completed.  Commissioner Mai stated, I would like to give them thirty days to see how they proceed on roof.  Vice-Mayor Fairbanks stated, I agree but we definitely need to see progress.  A lot is cosmetic and can be done before snow flies to clean up property.  ON A MOTION by Commissioner Mai to allow property owners of 408 West 6th an additional thirty days for property improvements seconded by Commissioner Farris.  MOTION carried on a VOTE of 3-0.
  2. Unfit Structure: 415 Sherman Avenue – Gerry stated, we have been working on this property; the owner has now been in contact with City. They have no interest in property but do have some items they would like to remove from the property.  We recommend the City proceed with demolition bids on property.  Alex stated, the owner has requested we give them until September 1, 2016 to get items removed.  We will set bids to be approved August15th meeting and she can work with the contractor on date.  ON A MOTION by Commissioner Mai to proceed with demolition bids for the property at 415 Sherman Avenue seconded by Commissioner Farris.  MOTION carried on a VOTE of 3-0.
  3. Approval of Temporary Cereal Malt Beverage Permit – Sherman County Alumni Reunion – Gerry stated, the permit request is for 1516 Main the night of August 12th from 8:00 P.M. until 12:00 A.M. Vice-Mayor Fairbanks asked Brian and Joni to review the location to ensure it meets code.  ON A MOTION by Commissioner Farris to approve Temporary Cereal Malt Beverage Permit for Sherman County Alumni Reunion at 1516 Main on August 12th from 8:00 P.M. until 12:00 A.M. seconded by Commissioner Mai.  MOTION carried on a VOTE of 3-0.
  4. Waterline Improvements 2015 Phase I-Pay Request #4 APAC – Gerry stated, the pay request has been reviewed by the engineer and we recommend approval. Pay request is in the amount of $150,248.21.  Total cost for project to date is $1,057,272.49, with the City retaining $105,727.25.    ON A MOTION by Commissioner Mai to approve Pay Request #4 Waterline Improvements Project to APAC in the amount of $150,248.21 seconded by Commissioner Farris.  MOTION carried on a VOTE of 3-0.



  1. UTV’s – Gerry stated, the Commission has a draft Ordinance in packet.  I feel we need a better definition of UTV’s in the Ordinance.  Larry Enfield asked, are you adding UTV’s to your Micro Utility and Work Site Utility Trucks ordinance?  Gerry stated, yes there is a lot of detail Commission wanted in Ordinance and I feel it is important to have a better definition for UTV’s, similar to those trucks. Vice-Mayor Fairbanks stated, I would like feedback from our attorney and the police regarding liability issues.  Joni stated, I can give the Commission a packet of information on the vehicles.  Commissioner Mai stated, the last month I have had many people contact me who are interested in allowing UTV’s.  The draft Ordinance is on target especially regarding safety measures.  Dennis Malsom asked is the Commission considering passing an ordinance to allow them on the streets?   Jodi Miller stated, they are permitted in many other cities.  Commissioner Mai stated, the Commission is including a lot of safety measures in the ordinance and we are requiring the Police Department to permit them.  Bret Beringer stated, Tribune, KS has allowed them since 2009 and have not had problems.  Larry stated, Garden City is larger than Goodland and they allow them.  Mike Miller asked, what if they are tagged and street legal?  Joni stated, you can go to Treasurer’s Office and get many vehicles tagged that may not be allowed on streets by City Ordinance.  Larry stated, they cannot tag the vehicle if it is an off road title, only if it is an on road title.  Levi Schlosser stated, I would rather see one of these vehicles than the scooters with a driver in flip flops.  Gerry stated, the vehicles are not approved in the Standard Traffic Ordinance so an ordinance has to be adopted to allow them in the City.  Dennis stated, the laws vary by state.  Vice-Mayor Fairbanks stated, we are in discussion stages right now and appreciate public opinions.  We will discuss again at our next meeting.  Commissioner Mai stated, I feel we have discussed issue enough and would like to see the Ordinance at our next meeting.  Gerry stated, we will do our best since our meeting schedule if off with the holiday our next meeting is July 18th.  The reason the item is on the agenda is because Commission requested the discussion.
  2. Health Insurance – Gerry stated, I wanted to update the Commission on our Stop Loss funding. According to the spreadsheet the City is at the maximum spending for first quarter; we hope this turns around.
  3. 2017 Budget – Gerry stated, Commissioner Garcia suggested a change in the budget that has been presented to the Commission, and Mayor Linin agreed he would like to see an adjustment to wage increase from 4% increase to 1-3%.  The budget presented shows the 4% as in previous years. Overall they indicated they are fairly satisfied with budget presented.  The Commission needs to have a serious discussion on the tax lid that will be in place next year.  We need to schedule a budget meeting early the week of July 25th to finalize budget and get it published.



  1. City Managers Report- 1. O’Reilly’s has started work at their location by Walmart.  2. Water project is progressing.    We have had conversations with Doug Irvin for incentives on Sleep Inn.  4. Park shelter is in, trying to schedule a time to put it up.  There has been some discussion on the vandalism to the water fountain in Chambers Park.  The lions stolen were not sealed down and the top of the fence that is gone was not welded solid.  Unfortunately, when you have stuff in the park, you run the risk with vandalism.  We are hoping the shelter in the park will help the situation.



  1. Commissioner Reports

Commissioner Mai – 1.  No Report 

Commissioner Farris – 1.  Looks like water project is progressing and harvest looks good.

Vice-Mayor Fairbanks – 1.  I appreciate Crystal VanVleet’s idea with the water mugs to ensure employees stay hydrated.  I appreciate employees with innovative ideas.

Commissioner Garcia – 1.  Absent, No Report 

  1. Mayors Report Absent, No Report 


ADJOURNMENT WAS HAD ON A MOTION Commissioner Mai seconded by Commissioner Farris.  Motion carried by unanimous VOTE, meeting Adjourned at 5:47 p.m.





ATTEST:                                                                               Annette Fairbanks, Vice-Mayor




Mary P. Volk, City Clerk