January 19, 2021 Commission Minutes

January 19, 2021 Commission Minutes

January 19, 2021 Commission Minutes

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Regular Meeting

January 19, 2021                                                                                                                   5:00 P.M.

Mayor John Garcia called the meeting to order with Vice-Mayor Aaron Thompson, Commissioner Jay Dee Brumbaugh, Commissioner J. J. Howard and Commissioner Gary Farris responding to roll call. 

Also present were Dustin Bedore – Director of Electric Utilities, Frank Hayes – Chief of Police, Sami Windle – Museum Director, Joshua Jordan – IT Director, Kenton Keith – Director of Streets and Facilities, Neal Thornburg – Director of Water and Wastewater, Danny Krayca – Director of Parks, Mary Volk – City Clerk and Alan Lanning – City Manager.

Mayor Garcia led Pledge of Allegiance

Approval of Agenda – ON A MOTION by Commissioner Howard to approve Agenda as presented seconded by Commissioner Brumbaugh.  Vice-Mayor Thompson stated, with motion we are approving the agenda, does that mean we cannot amend agenda if we need to later in the meeting?  Alan stated, we talked about amending the agenda last meeting.  I did not change anything in code, only added approval of agenda in the event we need to amend it.  Vice-Mayor Thompson asked, what if we have to amend agenda later in meeting?  Alan stated, you amend the agenda if it is an emergency, but if it is something new, it is best to add item to a future agenda.  The next meeting I am adding an item for future agenda items under reports to be certain they get discussed.  I want to standardize the procedure to get direction on future items from the Commission.  Mayor Garcia stated, only discussion we can add without approval is to call an executive session.  We can call a session at any time as long as have consensus of Commission.  Vice-Mayor Thompson stated, I see what you are saying but feel we are being redundant since we generally do not amend the agenda.  MOTION carried on a VOTE of 5-0. 



  1. Topside Trail Update – Ben Schears Committee Member stated, I would like to provide an update on trail project and create awareness of signage we are working on for trail.  This has been a great project with assistance from the Dane Hansen Foundation, coming out of Strategic Doing process.  There were many present with goals to encourage healthy activities, especially from the college perspective.  It has been exciting to watch and receive the positive feedback from community members.  It is positive aspect of our community especially as we look at the challenges to bring young people to our community.  They want something to do.  Ben provided an outline of the project with signage on trail.  We have sponsors to cover the cost of all signs.  We are excited to put them up.  Our committee would like to thank the past Commission for approving the process and the current Commission for continued support.  You will continue to see grant funding for more improvements.  We would like to thank City Crews for helping to lay cement and maintain trail.  Mayor Garcia stated, the trail is a great asset for the community.  The project has mostly been financed by private contributions and grant funding.  We thank the board for their contribution to the project. 


  1. 01/04/21 Commission Meeting Minutes
  2. Appropriation Ordinances: 2021-02, 2021-02A, and 2021-P02

ON A MOTION by Vice-Mayor Thompson to approve Consent Agenda seconded by Commissioner Howard.  MOTION carried on a VOTE of 5-0.


  1. Election of Mayor – ON A MOTION by Commissioner Howard to nominate Vice-Mayor Thompson as Mayor seconded by Commissioner Farris.  MOTION failed on a VOTE of 2-3 with Commissioner Brumbaugh, Commissioner Farris and Mayor Garcia casting the dissenting votes.  ON A MOTION by Commissioner Farris to nominate Mayor Garcia as Mayor seconded by Commissioner Brumbaugh.  MOTION carried on a VOTE of 3-2 with Commissioner Howard and Vice-Mayor Thompson casting the dissenting votes.  Mary administered the Oath of Office to Mayor Garcia.
  2. Election of Vice-Mayor – ON A MOTION by Commissioner Farris to nominate Commissioner Brumbaugh as Vice-Mayor seconded by Vice-Mayor Thompson.  MOTION carried on a VOTE of 4-1 with Commissioner Howard casting the dissenting vote.  Mary administered the Oath of Office to Vice-Mayor Brumbaugh. 
  3. Medical Insurance Consultant Services – Alan stated, this is continued from our last meeting where it was a 2-2 vote with Vice-Mayor Brumbaugh absent.  The suggested motion is the same except to fund at maximum level with updated numbers.  The cost to fund at maximum level is $890,276 while funding at expected level is $775,858.  The difference between the two levels will not materially change reserve balance.  I understand the Commission goal for Self-Funding account is $500,000.  The issue is renewing current medical insurance at either expected or maximum level effective March 1, then allow staff to engage in an RFP process for health, property and casualty insurances to determine direction Commission would like to move.  Mayor Garcia stated, Commissioner Brumbaugh was absent last meeting.  The motion presented is for Commission to approve 2021 insurance renewal as presented with City paying 100% of premium and to maintain PIC services as consultant for next year.  Alan stated, yes, I feel this allows us to consolidate the insurance services under one umbrella with an RFP.  It will also give us time to monitor progress.  Mayor Garcia stated, my main concern is the employees.  Commissioner Brumbaugh stated, I have met with Alan and he understands my concerns with insurance, budget constraints and employees.  He is asking for more time to look at our insurance as a whole.  I am in favor of giving him time to review information.  Mayor Garcia stated, I have eluded my main concern is employees keeping insurance with the ability to use doctors from Denver without interruptions.  If Alan is asking for more time, I do not have an issue with it so he understands benefits of City.  ON A MOTION by Commissioner Thompson to authorize the City Manager to work with PIC to complete the March 1 renewal for medical insurance at maximum funding levels, and further authorize the City Manager to develop a comprehensive RFP process for the evaluation of service providers for medical and property and casualty insurance services to recommend a structure for future delivery of said services for fiscal year 2022 seconded by Commissioner Howard.  Mayor Garcia stated, we try to do the best we can and make decisions for benefit of employees and community.  MOTION carried on a VOTE of 5-0.
  4. KMEA Board of Directors: Director #1: Dustin Bedore; Director #2 Chris Douglas; Alternate Director: Lukas Wolak – Alan stated, the appointment to KMEA Board typically has included the City Manager as a Board member but I feel we should have members from the Electric Department as directors.  ON A MOTION by Commissioner Brumbaugh to appoint Dustin Bedore as Director #1, Chris Douglas as Director #2 and Lukas Wolak as Alternate Director seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0.


  1. City Manager – 1.  In your packet is the street sealing plan.  With current plan we are about where the City wanted to be in 2009.  There are three separate issues, replacement, seal of streets and repair of streets with no base.  2.  There is also information on the City snow routes so you know what is important.  Recent discussion has been how to get to airport quicker.  Emergency areas and Schools are first, then we get to what we can.  3.  There is information showing a summary of expenditures through December as shown in past.  The Treasurer Financial Statement for year end is in your packet.  Let me know what other information you want to see so you are prepared for upcoming budget.  4.  Between Friday and today we have four positive cases with staff.  We continue working to ensure services are not disrupted.
  2. City Commissioners

Vice-Mayor Thompson – 1.  No Report 

Commissioner Brumbaugh – 1.  I appreciate the work on patching streets.

Commissioner Howard – 1.  I appreciate the employees and their work.

Commissioner Farris – 1.  No Report 

  • Mayor 1.  At Arcade and Fourth Street the sign is tipping.  Kenton stated, I believe a new one was installed today.

ADJOURNMENT WAS HAD ON A MOTION Commissioner Brumbaugh seconded by Commissioner Farris.  Motion carried by unanimous VOTE, meeting adjourned at 5:30 p.m.  Next meeting is scheduled for February 1, 2021.


ATTEST:                                                                               John Garcia, Mayor


Mary P. Volk, City Clerk