May 21, 2019 Commission Minutes

May 21, 2019 Commission Minutes

May 21, 2019 Commission Minutes

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Regular Meeting


May 21, 2019                                                                                                                               5:00 P.M.

Mayor Brian Linin called the meeting to order with Vice-Mayor Jay Dee Brumbaugh, Commissioner Annette Fairbanks, Commissioner John Garcia, and Commissioner Jacque Schields responding to roll call.


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, John Windle – Police Officer, Suzanne McClure – Economic Development Director, Sami Philbrick – Museum Director, LeAnn Taylor – Municipal Court Clerk/Judge, Joshua Jordan – IT Director, Brian James – Fire Chief, Mary Volk – City Clerk, and Andrew Finzen – City Manager.


Mayor Linin led Pledge of Allegiance





  1. 050619 Commission Meeting Minutes
  2. Appropriation Ordinances, 2019-10, 2019-10A, and 2019-P10

ON A MOTION by Commissioner Garcia to approve Consent Agenda seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.



  1. AirMedCare Group Membership Discount Agreement – Andrew stated, Nate Brown presented discount for all City utility customers at renewal time. The City only assists with marketing.  This is a good service for our customer’s and I recommend approval.  Commissioner Garcia stated, the fee decreases to $65.  Mayor Linin asked, is this the same thing as Eagle Med?  Andrew stated, yes it is Eagle Med.    ON A MOTION by Commissioner Garcia to approve the AirMedCare Group Membership Discount Agreement seconded by Commissioner Fairbanks.  MOTION carried on a VOTE of 5-0.
  2. Hwy 24 Billboard Land Use Agreement – Andrew stated, Hwy 24 Land Use Agreement is for the Welcome Center and NWKTC billboard on Highway 24. Initially we understood the landowner did not need agreement but after further discussion we believe the agreement should be in place.  The agreement is a ten year lease at $250 per year.  We want to pay full lease at this time.  This is prime billboard for advertising and we can add a western face to sign if we want to.  There are provisions in lease if billboard is damaged that we could terminate agreement or pay to have structure put back in place.  Mayor Linin asked, will NWKTC pay a portion of the agreement?  Andrew stated, the City pays land agreement, NWKTC paid a portion for the billboard face.  I do not feel we want them to pay for land use agreement.   ON A MOTION by Commissioner Fairbanks to approve Hwy 24 Billboard Land Use Agreement seconded by Commissioner Schields.  MOTION carried on a VOTE of 5-0. 
  3. IFB 2019-07: Demolition of Unfit Structures at 811 E. Hwy 24 – Andrew stated, asbestos abatement for this property is complete in the amount of $25,402, leaving a budget of $25,597 for nuisance abatement. We solicited bids for demolition of property with various options to review for budget purposes.  We received one bid from B & K Pumping for the following options:  Area 1 is the main building in the amount of $20,000; Area 2 which is smaller is in the amount of $15,000; and Area 3 is an ancillary area.  Bid option to demolish Area 2 and 3 in the amount of $25,000 and the bid to demolish all three areas is $43,000.  Brian and I have discussed options and feel option to remove structures in Area 2 and 3 in the amount of $25,000 is the best way to proceed, then complete Area 1 next year.  Vice-Mayor Brumbaugh stated, I recommend Area 1 since it is the most visible and leaves a portion of the budget to do additional demolitions.  Mayor Linin asked, what about removal of asphalt on the property, is that included in bid?  Andrew stated, not at this time, we will discuss with next phase whether demolition should be to clear property as we have in the past to make property more sellable or not because the asphalt is not dangerous at this time.  Mayor Linin asked, does it need to come out or can someone make use of it?  Vice-Mayor Brumbaugh stated, we drove on it last night, it is not a big deal, just has a little grass growing through it.  Commissioner Fairbanks stated, I have no issue going either way, I would like to just get some of it done.  Brian stated, option for Area 2 and 3 would demolish a large portion of the buildings on property this year, then at year end put remaining buildings on property out for bid. This leaves us sitting on Area 1 for only six months if complete demolition first of year.  Mayor Linin asked, can we reallocate funds in budget to do all areas and save money?  Andrew stated, I do not know where we would reallocate that much money.  Commissioner Garcia stated, as Brian indicated, we would only be sitting on property six months and this portion of demolition would improve aesthetics of property.  Commissioner Schields stated, if it is only six months I would agree, it all just needs to be done.  Andrew stated, this option clears more from property.  Vice-Mayor Brumbaugh asked, is Area 3 a different material?  Commissioner Fairbanks stated, even though we demolish buildings from property, we do not own the property.  Andrew stated, that is correct.  I had a request last week from someone that wanted to buy it from us but we have no ownership with property.  Commissioner Garcia stated, there are two mortgages against this property already.  Andrew stated, yes along with our lien for asbestos abatement and eventually the demolitions.  Commissioner Fairbanks stated, with us building up the area with Welcome Center, it may be a marketable piece of property.  ON A MOTION by Commissioner Garcia to approve demolition by B & K Pumping for Area 2 and 3 at 811 E. Hwy 24 in the amount of $25,000 seconded by Commissioner Fairbanks.  MOTION carried on a VOTE of 5-0. 



  1. City Managers Report- 1. Thank you to the Public Works crew, they keep having projects added to their plate and keep coming through.  2. Run for the Wall was a big success this weekend.   Thanks to City Staff from the Police, Fire and Electric Departments who all had people out to help with event.  The City helped fund event through a grant from the Community Foundation.    Main Street Brick project now has an expected start date of June 3rd4. Street Bond project is coming along slowly with weather delays.  5.  We are working to schedule joint meeting to discuss Fire Consolidation.  At this time we are looking at joining County Commission meeting June 28th.  I am awaiting confirmation from Ashley.  Brian needs to request guests from Attorney General’s office to attend so if you could please let me know as soon as possible.  I believe meeting will be at 7:00 a.m. or 7:30 a.m. again.  Mayor Linin stated, there could be an issue with harvest but will not know until closer to date.
  2. Commissioners

Vice-Mayor Brumbaugh – 1.  We have had some long term employee’s leave recently.  Andrew gave me some budget information in January to compare salaries from other Cities, we have to get serious about wages to keep employees; we have to step City up to keep good people.  Benefits are better but at the end of the day if not using insurance, they want money in pocket.


Commissioner Fairbanks – 1.  Thanks to City crews on getting Dog Park open.  I witnessed several dogs last weekend in park and know it will be used.  There are still a few amenities we need to add.  I am trying to plan summer schedule, do you have a budget calendar?  Andrew stated, I will email it to Commission.

Commissioner Schields – 1.  I noticed an address where a lot of people were parked all over the yard.  2.  I had a citizen call me about July 4th with noise; I gave her number to dispatch.  Andrew stated, fireworks are authorized on July 3rd and 4th from 10:00 a.m. until 10:00 p.m. and every year we get complaints.  It is only two days out of year and if peopled are bothered by the noise they need to contact dispatch.  Usually people will get warning first time before proceed to ticketing if in violation.

Commissioner Garcia – 1.  I received the same call regarding July 4th.

  1. Mayors Report – I appreciate Andrew covering for me during Run for the Wall event.


ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Vice-Mayor Brumbaugh.  Motion carried by unanimous VOTE, meeting adjourned at 7:55 a.m.  Next meeting is scheduled for June 3rd.






ATTEST:                                                                               Brian Linin, Mayor





Mary P. Volk, City Clerk