NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF GOODLAND, KANSAS, THAT:
SECTION 1. APPOINTMENT OF OFFICAL CUSTODIANS.
The following city officers are hereby appointed as official custodians for purposes of the Kansas Open Records Act (KORA), K.S.A. 45-215 et seq., and are hereby charged with responsibility for compliance with that Act with respect to the hereinafter listed public records:
City Clerk: All public records kept and maintained in the City Clerk’s office and all other public records not provided for elsewhere in this Section.
Chief of Police: All public records not on file in the office of the City Clerk and kept and maintained in the City Police Department.
Clerk of the Municipal Court: All public records not on file in the office of the City Clerk and kept and maintained in the Municipal Court.
SECTION 2. DESIGNATION OF ADDITIONAL RECORDS CUSTIODIANS.
- Each of the official custodians appointed in Section 1 is hereby authorized to designate any subordinate officers or employees to serve as records custodian. Such records custodians shall have such duties and powers as are set out in KORA.
- Whenever an official custodian shall appoint another person as a records custodian he or she shall notify the City Clerk of such designation and the City Clerk shall maintain a register of all such designations.
SECTION 3. DUTIES OF CUSTODIANS.
All City officers and employees appointed or designated under this Resolution shall: protect public records from damage and disorganization; prevent excessive disruption of the essential functions of the City; provide assistance and information upon request; insure efficient and timely action and response to all application for inspection of public records; and shall carry out the procedures adopted by this City for inspecting and copying open public records.
SECTION 4. REQUESTS TO BE DIRECTED TO CUSTIODIANS.
- All members of the public, in seeking access to, or copies of, a public record in accordance with the provisions of KORA, shall address their requests to the custodian charged with responsibility for the maintenance of the record sought to be inspected or copied.
- Whenever any City officer or employee appointed or designated as a custodian under this Resolution is presented with a request for access to, or copy of, a public record which record the custodian does not have in his or her possession and for which he or she has not been given responsibility to keep and maintain, the custodian shall so advise the person requesting the record. Further, the person making the request shall be informed as to which custodian the request should be addressed to, if such is known by the custodian receiving the request.
PASSED AND ADOPTED by the Governing Body of the City of Goodland, Kansas this 3rd day of December, 2018.
Brian Linin, Mayor
Mary Volk, City Clerk