December 11, 2018 Joint Commission Minutes

December 11, 2018 Joint Commission Minutes

December 11, 2018 Joint Commission Minutes

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Joint Commission Meeting


December 11, 2018                                                                                                                         7:00 A.M.

Meeting was called to order by Vice-Mayor Jay Dee Brumbaugh with Commissioner Annette Fairbanks and Commissioner Jacque Schields responding to roll call.  Mayor Brian Linin and Commissioner John Garcia were reported absent.


Sherman County Commission Chairman Larry Enfield called meeting to order with County Commissioner Rod Blake and County Commissioner John Topliff responding to roll call.


Also present from the City were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Suzanne McClure – Economic Development Director, Brian James – Fire Chief, Mary Volk – City Clerk, and Andrew Finzen – City Manager.  Also present from the County were Charles Mosier – County Attorney, Crissy Livengood – Communication Director, Burton Pianalto – County Sheriff, Rachelle Standley – County Appraiser and Ashley Mannis – County Clerk.


Vice-Mayor Brumbaugh led Pledge of Allegiance



  1. Central Dispatch – Commissioner Fairbanks stated, it was decided after last meeting time that we look over plan, I feel this is best option.  Crissy stated, I like the design, it is much more efficient and comfortable.  Chairman Enfield asked, are you ready to start?  Andrew stated, last discussion everyone wanted to review plan and get necessary agreements in place.  I feel everyone is ready to proceed.  This is a conservative estimate, one Commissioner would like to put project out for bid.  Commissioner Fairbanks asked, are we required to bid project? Andrew stated, we are not required to bid because do not have a procurement policy.  County Commissioner Topliff asked, will this be ADA accessible?  Andrew stated, yes it will be.  Crissy stated, good as I could have an applicant any day apply for a position.  Are there rooms available across the hall for a break room?  Andrew stated, the break room is built in layout presented.  There are rooms on other side that we do not have a problem using if needed.  Crissy stated, my intention is for me to move to basement and have a place for Emergency Manager to work.  Andrew stated, we are pretty comfortable having that dialogue.  Commissioner Fairbanks stated, it was not our intention to remodel anything on other side at this time.  Andrew stated, the evidence room needs a little work to be presentable, but it can happen.  For a timeline, we pursued a contractor to do walk through for a bid.  If we bid project, we will draw up plans for bid specifications then thirty day bid cycle.  From there it is when contractor can complete work.  Crissy stated, during demolition not sure how we can eliminate noise, need to work out this issue.  I will look at options immediately.   County Chairman Enfield asked, is there cabling in Wolak building?  Crissy stated, there are radios and antennas but that is it.  S & T squelched idea when we would have had to pay for a monthly service that we will only use in emergency situations.  My budget cannot afford that expense.  The State has a truck that is communication on wheels (COW) with a tower they deploy for emergencies or planned events.  County Commissioner Topliff asked, would the state allow us to use the COW on temporary basis to get through the destruction and reconstruction to avoid being down?  Andrew asked, what if shift responsibilities to other agencies and allow the department to do training that is needed during this time?  Crissy stated, that is good but other agencies only handle 911, we are still tied to our county with the radios and dispatching calls.  County Commissioner Topliff asked, is there fiber to police department?  Andrew stated, yes but unsure if it is Eagle, AT&T or S&T.  County Commissioner Topliff asked, what about setting up at police department then can use location as backup in the event of an emergency or something happens to City Building.  Vice-Mayor Brumbaugh stated, if we set up at police department it may be costly moving tower.  County Commissioner Topliff stated, the important thing is to put AT&T fiber out at police department to secure backup location.  Crissy stated, maybe the contractor will have an idea for a sound buffer.  Vice-Mayor Brumbaugh stated, I feel the City Commission is ready to proceed with current agreement in place.  I feel we should solicit bids and proceed.  County Commissioner Blake stated, I have talked to Eric Albright, County IT Director, he works well with Joshua Jordan, City IT Director.  If something happens to either one of those two we need to look at having a backup plan for IT.  Crissy stated, they do work well together.  Joshua has covered for Eric when out of office.  They have both had to sign required documents for Communication Center.  County Chairman Enfield stated, so the City will bid project and Crissy will figure out sound buffer and using police department as backup location.  Crissy stated, we need to talk to Chief Showalter about the location to ensure it is feasible.   ON A MOTION by Vice-Mayor Brumbaugh to proceed with bid process for Central Dispatch project seconded by Commissioner Fairbanks.  MOTION carried on a VOTE of 3-0.  Andrew stated, the agreement is currently in place between the City and County for Central Dispatch.
  2. Schedule Next Meeting – Consensus is the next meeting will be scheduled in February 2019. Crissy stated, there is a Local Emergency Planning Committee Meeting scheduled for February 25, 2019 at 9:00 a.m. at the Wolak Building.
  3. Rich stated, we had an issue a couple weeks ago with ambulance getting stuck in a storm. Dispatch called to have the City pull them out to get to hospital.  We will do what we can to get them to hospital but we are not a wrecker service and it is not a City vehicle.  County Commissioner Blake stated, County Fire should have been called.  Crissy stated, they were also called but I feel the City was called to make sure there was a clear path to the hospital.  Rich stated, I just want to make sure County is aware because of liability.  County Commissioner Topliff stated, in emergency situation it should not be a problem.  Ashley stated, EMS has been instructed to call County Fire in these situations.  Charles stated, the County will be covered by insurance.


ADJOURNMENT WAS HAD ON A MOTION Commissioner Fairbanks seconded by Commissioner Schields.  Motion carried by unanimous VOTE, meeting Adjourned at 7:40 a.m.






ATTEST:                                                                               Jay Dee Brumbaugh, Vice-Mayor





Mary P. Volk, City Clerk