July 2, 2018 Commission Minutes

July 2, 2018 Commission Minutes

July 2, 2018 Commission Minutes

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Regular Meeting


July 2, 2018                                                                                                                      5:00 P.M.

Mayor Brian Linin called the meeting to order with Vice-Mayor Jay Dee Brumbaugh, Commissioner Annette Fairbanks, Commissioner John Garcia, and Commissioner Jacque Schields responding to roll call.


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Joni Showalter – Police Chief, Sami Philbrick – Museum Director, Suzanne McClure – Economic Development Director, Alex Weis – Code Enforcement, Mary Volk – City Clerk, and Andrew Finzen – City Manager.


Mayor Linin led Pledge of Allegiance





  1. 06/18/18 Commission Meeting Minutes
  2. 06/25/18 Budget Workshop Minutes
  3. 06/26/18 Budget Workshop Minutes
  4. Appropriation Ordinances, 2018-13, 2018-13A, and 2018-P13

ON A MOTION by Commissioner Fairbanks to approve Consent Agenda seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.



  1. Resolution 1533: Directing the Redemption of 2013 GO Bonds – Andrew stated, the Commission authorized redemption of bonds, this is paperwork to submit for transaction. ON A MOTION by Vice-Mayor Brumbaugh to approve Resolution 1533: Directing the Redemption of 2013 GO Bonds seconded by Commissioner Schields.  MOTION carried on a VOTE of 5-0.



  1. Bid Award: IFB 2018-01; Unfit Structure Demolition of 1619 Kansas, 322 W. 7th Street, 1405 College – Andrew stated, the owners of 1619 Kansas and 1405 College have demolished their property so only bid we are accepting is for 322 W. 7th Mayor Linin opened the bid received and stated, bid is from B & K Pumping in the amount of $3,900, completing demolition by August 15th.  Andrew stated, this bid is below bids we have been receiving.  ON A MOTION by Commissioner Fairbanks to approve the bid from B & K Pumping in the amount of $3,900 for the demolition of 322 W. 7th Street seconded by Vice-Mayor Brumbaugh.  MOTION carried on a VOTE of 5-0.
  2. Bid Award: IFB 2018-02; Unfit Structure Demolition of 823 Cattletrail – Mayor Linin opened the bid received and stated, the bid is from B & K Pumping in the amount of $5,475, completing demolition by August 15th. Andrew stated, bid falls within $5,000 to $8,000 range and recommend approval.  ON A MOTION by Vice-Mayor Brumbaugh to approve the bid from B & K Pumping in the amount of $5,475 for the demolition of 823 Cattletrail seconded by Commissioner Fairbanks.  MOTION carried on a VOTE of 5-0.



  1. Centennial Park Field – Revisited – Andrew stated, some Commissioners have received comments regarding decision to use the southwest softball field as a playground, park and soccer field. Mayor Linin stated, Trevor Linton indicated he has been out at the field with his kids and many times all fields are busy and he would like Commission to consider using another location for equipment and keep the field for use as a ball field.  Commissioner Fairbanks asked, where did idea to change use of field come from?  Andrew stated, I discussed with staff and Tess at GAC.  They are not scheduling use of field because of drainage issues in past.  We are looking at cutting costs at the complex.  Commissioner Fairbanks asked, is there equipment still out at complex?  Andrew stated, yes in between two south fields but it is outdated and dangerous.  Commissioner Schields stated, I received calls about aesthetics of plan and to ensure it does not look like we threw equipment on a ballfield.  Commissioner Garcia stated, your plan was detailed how the field was set up and with college building a field, there will be less use of our fields.  Andrew stated, the equipment is here and ready to be installed.  If we use existing location, we will have to get a cover for it.  The idea of using field is that we will not need a cover and it will be easier to maintain.  Commissioner Fairbanks asked, can you move the equipment?  Andrew stated, no.  If Commission wants me to proceed in this path, I will.  Mayor Linin stated, I am uninformed as to what is going on out there.  When my family was involved with flag football everyone wanted to practice at same time so everyone adjusted where practice was.  Commissioner Fairbanks asked, did you discuss this with Tess?  Andrew stated, yes and she does not see a problem.  Commissioner Fairbanks stated, it looks like we researched situation before we got the equipment.  Andrew stated, the intent was not to take something away from what is out there.  The infields need to be replaced and we could save costs by transferring use of this field.  Mayor Linin stated, maybe we can visit again with GAC to make sure there is no concern with change.  Vice-Mayor Brumbaugh stated, the only concern I received is the aesthetics, like I discussed.  I would like to see some shelter out there for tournaments.  I want it to look like a park, not a park placed on a softball field.  Andrew stated, it will be a process for the grass to grow and to get some of the amenities done.  Commissioner Fairbanks stated, we had a plan to apply for grant and know department heads know what will be right.  Vice-Mayor Brumbaugh stated, there might be value in a four-plex with future tournaments.  Mayor Linin stated, I agree and do not see possibility of putting a t-ball game on the college field.  Commissioner Schields stated, my concern is use of practice fields, we do not have many left.  Commissioner Fairbanks asked, do they schedule practices through Tess?  Andrew stated, that is reason for part of confusion, they should be scheduling practices through Tess but do not all the time.  Trevor is in favor of playground but feel it could fit in existing location to keep all fields available for use.  Commissioner Schields asked, do we have money to buy cover?  Andrew stated, we have enough for a netting, but not enough for nicer shade coverings.  Mayor Linin stated, this is new information for Commission so I would like to think about it.  Vice-Mayor Brumbaugh asked, what is time line on grant since the equipment is here?  Mayor Linin asked, is Trevor aware of other issues, like new infield and drainage issues?  Andrew stated, I have discussed them with him.  Some feel we need to apply for a Hansen grant to improve entire complex.  Commissioner Fairbanks stated, Trevor is volunteering to head up a committee to determine needs for complex.  Mayor Linin stated, I am in favor of that but they need to understand we need to have direction by end of summer as have equipment in already.  Commissioner Fairbanks stated, I am in favor of him rallying troops to get a plan.  Commissioner Garcia stated, we need to ensure he is aware of costs that will be involved as there will be some.  Vice-Mayor Brumbaugh asked, what about existing grant for equipment?  Andrew stated, I will visit with Trevor to see if he can get a committee to formulate a plan.
  2. Trails Master Plan – Andrew stated, I am soliciting input from Commission on plan distributed at previous meeting.  If you approve, we can adopt plan at next meeting to apply for recreation trail grant to help with trail project.  Keep in mind this is a guide and can be changed at any time if Commission desires.  With this grant we want public comment so will have public hearing at next meeting before approve. Consensus of Commission is to approve plan next meeting.
  3. FY 2019 Budget – Andrew distributed a handout with changes made in document from budget meetings last week. Andrew went over the budget document, explaining what each type of fund is used for.  Andrew stated, one reason this budget is tough is revenue is down from previous years.  The budget presented asks for a levy of 53.0687 with one mill estimated at $32,243.60, up a little from last year.  However, if we levy the same amount Commission approved last year, it is only an increase of approximately $40,000.  After discussion by Commission the consensus was to put a 2% increase back in the budget for employee raises, eliminate the proposed position of an additional police officer and to keep the levy level.  Andrew stated, the Commission meets with County Commission Tuesday July 10th at the Wolak Building.  Does the Commission want to meet to discuss budget again after that meeting?  Consensus of the Commission is to schedule a special meeting on Thursday July 12th at 5:00 p.m. to discuss budget.


ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Vice-Mayor Brumbaugh.  Motion carried by unanimous VOTE, meeting adjourned at 8:45 p.m.  Next meeting is a joint City-County meeting scheduled for Tuesday July 10th at Wolak Building.  There will be a special meeting to discuss budget on Thursday July 12th at 5:00 p.m. and the next regular Commission meeting is July 16, 2018. 






ATTEST:                                                                               Brian Linin, Mayor





Mary P. Volk, City Clerk