December 5, 2016 Commission Minutes

December 5, 2016 Commission Minutes

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Regular Meeting


December 5, 2016                                                                                                                                                     5:00 P.M.

Meeting was called to order by Mayor Brian Linin with Vice-Mayor Annette Fairbanks, Commissioner Gary Farris, Commissioner Gwen Mai and Commissioner John Garcia responding to roll call.


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Joni Showalter-Police Chief, Suzanne McClure – Economic Development Director, Sami Philbrick – Museum Director, Joshua Jordan – IT Director, LeAnn Taylor – Municipal Court Clerk/Judge, and Mary Volk – City Clerk.


Mayor Linin led Pledge of Allegiance





Mayor Linin congratulated Shauna Johnson, Utility Billing Clerk, for completing the Certified Public Manager’s Program through KU.  She graduated last week, completing over three hundred hours of curriculum.  Shauna thanked  Commission for giving her this opportunity.  I learned how to deal with different situations and it was good networking.  I am hoping to get Junior Commission back on track.



  1. 11/21/16 Commission Meeting Minutes
  2. Appropriation Ordinances, 2016-23, 2016-23A and 2016-P23

ON A MOTION by Commissioner Garcia to approve Consent Agenda seconded by Commissioner Mai.  MOTION carried on a VOTE of 5-0.







  1. Chamber of Commerce – Mayor Linin stated, the City’s agreement with the Chamber of Commerce (Chamber) expires December 31st.  Commissioner Garcia stated, the Chamber appreciates the Commission supporting the Chamber over the past few years. The Chamber is now where it works with other entities in community.  The last few months the Board has new innovative ideas and recommend at this time to terminate the agreement as it stands right now.  We have determined the Chamber and Economic Development are similar in a lot of situations for our community.  We ask to go back to original agreement where the City answers Chamber phone.  This relieves Suzanne of her duties with Chamber and answering to the Board.  Our funds cannot be transferred to the City but we will continue to pay phone expense.  Sasha Sanguinetti from Rocking M Radio is still willing to donate $4,000 in radio advertising for Chamber and Economic Development.  The Board feels this is progressive way to proceed.  Suzanne stated, I feel it is a good idea to have the phone line answered since it is a published line.  I am willing to take care of calls as many end up being Economic Development related.  Continuing advertising is important.  I have a couple items that have stemmed from Chamber calls that I am working on such as the Flying Farmers and 1-A State Golf Tournament.  Vice-Mayor Fairbanks asked, so the agreement will go away and Suzanne will only answer and funnel calls?  Mayor Linin stated, this basically limits city time dedicated to Chamber.  ON A MOTION by Commissioner Garcia to not renew the Chamber agreement, limiting City time to answering the Chamber phone with Chamber paying cost of phone line seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0
  2. Approve Change Order #3 APAC: Waterline Improvement Phase I – Adam stated, this pay estimate finishes Phase 1 on project and formalizes completed quantities.  Change order results in a net increase of $13,219 over last contract amount but less than first anticipated.  Pay estimate is releasing retainage on project.  Commissioner Garcia asked, how much longer will it be till project is complete?  Adam stated, Phase I is done and anticipate having Phase II paperwork at next meeting, it is being reviewed by APAC.  They plan to start again in March. ON A MOTION by Vice-Mayor Fairbanks to approve Change Order #3 APAC: Waterline Improvement Phase I seconded by Commissioner Garcia.  MOTION carried on a VOTE of 5-0.
  3. Approve Pay Estimate #9 APAC: Waterline Improvement Phase I – ON A MOTION by Commissioner Mai to approve Pay Estimate #9 APAC: Waterline Improvement Phase I in amount of $85,598.85 seconded by Commissioner Garcia. MOTION carried on a VOTE of 5-0.
  4. Approve Sporer Pay Estimate #4: 19th Street Project – Adam stated, final pay estimate is to close out project; release of retainage and complete last punch items.  ON A MOTION by Commissioner Garcia to approve Pay Estimate #4 Sporer: 19th Street Project in amount of $42,483.76 seconded by Commissioner Mai. MOTION carried on a VOTE of 5-0.







  1. Commissioner Reports

Commissioner Mai – 1.  Rod cooper contacted me about the air conditioners he wants to place on side of building on Main Street and would like us to discuss issue.  Mary stated, I will have Brian James get information for Commission to discuss issue. Gwen stated, it sounds like it is a 3×3 area with a fence.  2.  Thank you to Suzanne and Jessica Bonner for Entrepreneur Fair put on with High School.  There were fourteen students that participated, it was wonderful and a great experience.  3.  Lights look good.

Vice-Mayor Fairbanks – 1.  I would like to thank Dustin’s crew for putting up Christmas decorations; City looks good and the swags look great.  2. I look forward to fun getting together at our Christmas party next Monday.

Commissioner Farris – 1.  Lights look good.

Commissioner Garcia – 1.  Echo comments of Vice-Mayor Fairbanks and Commissioner Mai.  2.  Thanks to Rich for putting up sign down the alley.  3.  Thanks to Commission for supporting the Chamber.

  1. Mayors Report – In the past the Commission has offered 10% discount on electricity for month of December to promote the Christmas Spirit.  Does Commission wish to continue December discount?  Consensus of Commissioner is to offer 10% December discount.  2.  Main Street looks best it has ever looked.




ADJOURNMENT WAS HAD ON A MOTION Vice-Mayor Fairbanks seconded by Commissioner Garcia.  Motion carried by unanimous VOTE, meeting Adjourned at 5:25 p.m.






ATTEST:                                                                                Brian Linin, Mayor





Mary P. Volk, City Clerk