October 17, 2016 Commission Minutes

October 17, 2016 Commission Minutes

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Regular Meeting


October 17, 2016                                                                                                                         5:00 P.M.

Meeting was called to order by Mayor Brian Linin with Vice-Mayor Annette Fairbanks, Commissioner Gary Farris, Commissioner Gwen Mai and Commissioner John Garcia responding to roll call. 


Also present were Rich Simon – Director of Public Works, Dustin Bedore – Director of Electric Utilities, Alex Weis – Code Enforcement, Joshua Jordan – IT Director, LeAnn Taylor – Municipal Court Clerk/Judge, Brian James – Fire Chief, Sami Philbrick – Museum Director, Mary Volk – City Clerk, and Jake Kling – City Attorney. 


Mayor Linin led Pledge of Allegiance







  1. Rhonda Fernandez, PIC: Update on BCBS and Compliance Information – Rhonda stated, when we renewed City insurance in March, we looked at options for a good plan over a three-year period. The City approved the Self-funded plan which allowed the City to maintain grandfather status one more year.  To determine how the plan will work for the City we need to look at a five-year plan.  The first few months this year were rough until recent past, the City is now back in black with self-funding.  The limit is $30,000 with a 125% maximum aggregate level for everyone.  The monthly aggregate is used to help build reserve since previous reserve monies have been dispersed.  We will begin reviewing renewal in December.  We meet with every new hire of the City to go through enrollment book which shows City benefits.  The City has no one on Cobra which is good because that usually correlates to high dollar claims.  Mayor Linin asked, with Healthcare Act why do you think it is good for dependents to remain on their parent’s insurance till the age of 26?  Rhonda stated, because the dependents will have that to fall back on when they are trying to determine what they want to do.  It gives them options until they get employment with coverage.  Most of the time we see that once the dependent gets employment with a plan, they are off parent’s plan.  The BCBS pool is pretty stable but the more BCBS pays the more stop loss will increase.  Rhonda also went over information shared with Crystal and Mary pertaining to healthcare and Human Resource regulation’s.  Mayor Linin asked, where is the City based on history with stop loss?  Rhonda stated, based on history you are running a little high.  Our goal to stay grandfathered with plan one more year to get through new administration to see what they are planning.



  1. 10/03/16 Commission Meeting Minutes
  2. Appropriation Ordinances, 2016-20, 2016-20A, and 2016-P20

ON A MOTION by Commissioner Garcia to approve Consent Agenda seconded by Commissioner Mai.  MOTION carried on a VOTE of 5-0.







  1. Unfit Structure – 408West 6thAlex stated, we did a property inspection last Friday. Summer Sharon property owner stated, a lot of stuff in back yard has been hauled away since Friday but I did not get picture’s.  Alex stated, they removed the area in wall damaged by fire but still had some open wires.  Alex stated, David Sharon and I discussed anticipated timeline on phone this morning; the Commission has a copy of information.  Summer stated, I have started a list of items to complete with a time frame.  Commissioner Mai asked, have electrical issues been addressed?  Alex stated, as long as they have put covers and caps on wiring as they say, it is done.  Commissioner Mai asked, does the electrical pass code or are there any liabilities the City is exposed of right now?  Brian stated, not if the covers are on like they say, but all wires need to have covers to prevent someone from getting hand in wire or a fire.  Summer stated, we plan to complete soffit and fascia and cleanup the back yard before snow flies.  Vice-Mayor Fairbanks stated, we have had complaints that you are bringing in more stuff on the property.  Summer stated, you need to go by and look at property as it looks much different from Friday.  Mayor Linin asked, does Commission agree with time line?  Commissioner Farris stated, timeline is fine with me.  Commissioner Mai stated, I feel we need to ensure we continue to see progress for items on list.  Cleaning up the outside is a priority right now if electrical is done.  ON A MOTION by Commissioner Mai to table property at 408 West. 6th until the second Commission meeting in November seconded by Commissioner Garcia.  MOTION carried on a VOTE of 5-0.
  2. Appoint KMEA Director #2 – Mayor Linin stated, this is to replace Gerry Bieker as City’s appointment on KMEA. Currently we have Dustin serving as Director #1 and Lukas Wolak as Alternate Director.  Dustin stated, I recommend appointing one of Commissioner’s until a new manager is hired.  I have no interest from employees at power plant.  Mayor Linin asked, when are their meetings scheduled?  Dustin stated, I will be attending meeting this year November 3rd and 4th in Wichita.  Gerry attended meeting with me last year.  The delegates can go if they would like but voting can be done by correspondence.  Vice-Mayor stated, I will volunteer to serve for City.  ON A MOTION by Commissioner Mai to appoint Vice-Mayor Fairbanks as KMEA Director #2 seconded by Commissioner Farris.  MOTION carried on a VOTE of 5-0.
  3. Approval of Title VI General Public Transportation Policy – Mayor Linin stated, with public transportation grant the City is required to approve this policy every three years. This is the current Title VI policy in reference to race, color or natural origin that the City has been operating under without problem.  ON A MOTION by Commissioner Garcia to approve Title VI General Public Transportation Policy seconded by Vice-Mayor Fairbanks.  MOTION carried on a VOTE of 5-0.





  1. Waterline Improvement Project – 1. Adam stated, all new lines and services are hooked up and active.  They are in process of abandoning old lines from system, patchwork, seeding and cleaning up sidewalks.  Commissioner Mai asked, are they bringing dirt in when needed with seeding? Adam stated, yes they bring it in if needed.  Mayor Linin asked, if dirt settles will they take care of it.  Adam stated, as part of process we are doing everything we can to make sure have dirt with seeding?  Rich stated, APAC will be here next year so that will help during one-year warranty period.  Adam stated, we have two blends of seed and we are trying to go door to door to inform citizens of options.  Some owners will want a different blend for their lawn so they give us the seed to use.
  2. 19th Street Project – Adam stated, 19th Street is open from Cherry to Caldwell. On remaining stretch they have poured north side and trying to get south side poured before weather freezes.  Anticipate contractor will be finished in three to four weeks.
  3. Main Street Grant – Adam stated, Main Street grant project goes out for bid Wednesday. The bid process goes through KDOT.  I have had calls on project so I am hoping we receive good bids.  March 20th is earliest start date with July 17th as latest start date and forty-five days to complete project.  They have allowed two weeks before Flatlanders for project to be complete.  Commissioner Garcia asked, which blocks are covered in project?  Adam stated, this project is for 10th to 11th on Main.  Mayor Linin stated, two weeks is not much buffer for this type of project.  Adam stated, KDOT has big fines if not on time and contractor must have extenuating circumstances to receive an extension.  Vice-Mayor Fairbanks asked, can business owners get discount for replacing sidewalk at same time?  Rich stated, on the last project the contractor offered business owner’s a price then the City also gave them a list of contractors that can do work but it is property owner’s responsibility.  Adam stated, we will have to wait to see who contractor is and see whether they will consider doing sidewalks at same time. 



  1. Commissioner Reports

Commissioner Mai – 1.  No Report 

Commissioner Farris – 1.  No Report 

Vice-Mayor Fairbanks – 1.  No Report 

Commissioner Garcia – 1.  No Report 

  1. Mayors Report – I appreciate the extra help from Staff to keep operations running smoothly.    



  1. Executive Session – Under authority K.S.A. 75-4319 (b)(1) for a preliminary discussion relating to personnel matters for nonelected personnel – Commissioner Garcia made a motion at 5:56 p.m. to recess into executive session under authority of K.S.A. 75-4319 (b)(1) for personnel matters of nonelected personnel not to exceed ten minutes.  I request only the Commission be present.  Commissioner Mai seconded the motion.   MOTION carried by a VOTE of 5 to 0.  Meeting resumed at 6:06 p.m.    


ADJOURNMENT WAS HAD ON A MOTION Commissioner Garcia seconded by Commissioner Mai.  Motion carried by unanimous VOTE, meeting Adjourned at 6:06 p.m.






ATTEST:                                                                               Brian Linin, Mayor





Mary P. Volk, City Clerk